Management Assistant

Hard Discount Philippines Inc.; Caloocan; On-site; PHP 223,200 - 334,800; Full time

Job summary

A leading retail company in Caloocan is seeking a dedicated administrative support professional. You will assist managers, organize meetings, and maintain office procedures. The ideal candidate has a degree, excellent communication skills, and experience in administrative tasks. The position requires proficiency in MS Suite and offers a full onsite role, ensuring a dynamic and engaging work environment. Join a team where your input and support will significantly impact operations.

Qualifications

• At least 1 year of experience in administrative roles.
• Experience and knowledge in processing compliance permits.
• Willing to work full onsite in Caloocan Sangandaan.

Responsibilities

• Assist Managers with various tasks.
• Organize and schedule appointments.
• Plan meetings and take minutes.
• Handle correspondence and reports.
• Update and maintain office policies.
• Book travel arrangements and manage expenses.

Skills

Excellent written and verbal communication skills

Proficiency in MS Suite

Experience in administrative works

Organizing and planning meetings

Education

Graduate of any 4-year course

Job description

Qualifications

• Graduate of any 4-year course
• Atleast 1 year experience in administrative works such as making reports and memos
• Experience in organizing and planning meetings for executives and managers
• Experience and knowledge in processing compliance permits such as business permits
• Excellent written and verbal communication skills, able to communicate with other nationalities
• Proficiency in MS Suite
• Willing to work full onsite in Caloocan Sangandaan

Job Description

• Assist Managers
• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Process compliance permits in LGUs
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Provides support to HR Services team in matters involving HMO
• Prepare and submit DOLE Wair monthly
• Prepare and submit DOLE BQR Wair monthly
• Request, receive, sort, arrange and inventory of supplies regularly
• Prepare and set-up supplies for Store Opening
• Ensure availability of forms needed by Stores
• Assist Managers as needed
• EBT encoding
• Receives Sales Invoice
• Maintain access to recruitment email, and endorse CVs to HR Services team
• Provides support for RPM food-tasting