Logistics Coordinator

Jobtailor; Manila; On-site; PHP 279,000 - 469,000; Full time

Job summary

Jobtailor in Manila is seeking a mid-level Event Coordinator to plan and support local and international events, ensuring they run within budget and approved procedures. You will coordinate services end-to-end—from venue and space booking to F&B, team buildings, setup, technical needs, permits, insurance, and health and safety checks—and research venues to expand the supplier portfolio.

A strong communicator who is highly organized, proactive, and detail-oriented will manage post-event

Qualifications

• Mid-level experience indicated
• Highly organised, proactive, and detail-oriented
• Clear communication and excellent organizational skills
• Strong attention to detail
• Curious, proactive, and hands-on attitude
• Ability to work effectively before, during, and after events
• Ability to act quickly to solve problems
• Willingness to support local and international events, including on-site event work when required

Responsibilities

• Plan and support the successful execution of local and international events within budget and approved procedures
• Coordinate event services and logistics from start to end, including venue and space booking, F&B, team buildings, set-up, technical needs, permits, insurance, and H&S checks
• Research venues and services to expand the supplier portfolio
• Liaise with vendors on event-related matters
• Assist with event set-up and execution, including on-site support when required
• Prepare event proposals, price quotes, and internal event-organization documents
• Track event finances, payment requests, invoicing, and reporting
• Provide progress reports to the line manager and maintain event and budget files
• Conduct post-event evaluation analysis and report results
• Support administrative duties including database maintenance, merchandise, and reporting
• Resolve problems quickly
• Perform ad hoc tasks assigned by the line manager

Skills

Event Planning

Logistics Coordination

Budget Management

Vendor Liaison

Post-Event Evaluation

Job description

• Plan and support the successful execution of local and international events within budget and approved procedures
• Coordinate event services and logistics from start to end, including venue and space booking, F&B, team buildings, set-up, technical needs, permits, insurance, and H&S checks
• Research venues and services to expand the supplier portfolio
• Liaise with vendors on event-related matters
• Assist with event set-up and execution, including on-site support when required
• Prepare event proposals, price quotes, and internal event-organization documents
• Track event finances, payment requests, invoicing, and reporting
• Provide progress reports to the line manager and maintain event and budget files
• Conduct post-event evaluation analysis and report results
• Support administrative duties including database maintenance, merchandise, and reporting
• Resolve problems quickly
• Perform ad hoc tasks assigned by the line manager

Requirements

• Mid-level experience indicated
• Highly organised, proactive, and detail-oriented
• Clear communication and excellent organizational skills
• Strong attention to detail
• Curious, proactive, and hands-on attitude
• Ability to work effectively before, during, and after events
• Ability to act quickly to solve problems
• Willingness to support local and international events, including on-site event work when required

Core Competencies

Demonstrates expertise in event planning and execution, including logistics coordination, budget management, and vendor liaison. Proficient in tracking event finances and conducting post-event evaluations to ensure successful outcomes.

Highest-signal resume keywords

• Event Planning
• Logistics Coordination
• Budget Management
• Vendor Liaison
• Post-Event Evaluation

ATS Optimization Keywords

Hard Skills

• Event Proposal Preparation
• Invoicing
• Database Maintenance
• Event Set-Up
• Technical Needs Coordination

Soft Skills

• Highly Organised
• Proactive
• Detail-Oriented
• Clear Communication
• Problem Solving

Industry Keywords

• Event Services
• F&B Coordination
• Supplier Portfolio Expansion
• On-Site Support
• Health & Safety Checks