Legal Secretary

Parada Rivera Evardone and Salalima Attorneys-At-Law; Metro Manila; On-site; PHP 201,000 - 335,000; Full time

Job summary

Parada Rivera Evardone and Salalima Attorneys-At-Law in Metro Manila invites a proactive receptionist/administrative assistant to join our team. The role focuses on greeting clients, directing visitors, and supporting legal staff with communications and scheduling in a fast-paced law office.

Responsibilities include handling incoming/outgoing mail, screening calls, updating court calendars, scanning documents, and maintaining notarial registers.

Responsibilities

• Receive clients, visitors, and guests of the law firm.
• Answer, screen, and refer phone calls to the party concerned and make outgoing calls for legal staff.
• Receive and sort incoming mail.
• Route or deliver outgoing mails, communications, reports, and other materials, and return borrowed records.
• Scan documents and maintain an organized database of scanned documents that is readily accessible upon request by legal staff.
• Arrange and keep appointment and hearing schedules and due dates for filing in court.
• Assist in preparing reports and correspondence such as notices/agenda/minutes of meetings, certificates, affidavits, letters,exhibits to pleadings.
• Assist in maintaining the notarial registers of the lawyers.
• Perform other work-related tasks that the lawyers may assign.

Job description

Job Description

• Receive clients, visitors, and guests of the law firm.

• Answer, screen, and refer phone calls to the party concerned and make outgoing calls for legal staff.

• Receive and sort incoming mail.

• Route or deliver (if necessary) outgoing mails, communications, reports, and other materials, and return borrowed records.

• Scan documents and maintain an organized database of scanned documents that is readily accessible upon request by legal staff.

• Arrange and keep appointment and hearing schedules and due dates for filing in court.

• Assist in preparing reports and correspondencessuch as notices/agenda/minutes of meetings, certificates, affidavits, letters,annexes/exhibits to pleadings.

• Assist in maintaining the notarial registers of the lawyers.

• Perform other work-related tasks that the lawyers may assign.