Legal Operations Analyst: Intake, Data & Workflow

KDCI; Pasig; On-site; PHP 550,000 - 800,000; Full time

Job summary

KDCI Outsourcing seeks a Legal Operations Specialist to organize legal requests and contract data with focus on accuracy and process efficiency. The role emphasizes intake, classification, tracking, and documentation using Smartsheet across high volumes.

Candidates should have 2–4 years in Legal Operations or related fields, strong Excel skills, and excellent English communication to coordinate with internal stakeholders.

Qualifications

• 2–4 years of experience in Legal Operations or similar data/workflow role.
• Strong data processing, classification, cleanup, and record-keeping skills.
• Familiarity with NDAs, MSAs, and SOWs is a plus.
• Experience using Smartsheet or comparable platform.
• Intermediate Excel skills: filters, sorting, lookups, data validation.
• Excellent written English and stakeholder coordination ability.
• Attention to detail and ability to handle high volumes and deadlines.

Responsibilities

• Monitor intake mailbox and log new requests promptly.
• Review requests for completeness and follow up for missing data.
• Capture and classify key details: requester, counterparty, contract type, entity, deadlines.
• Identify urgent or conflicting requests and escalate as needed.
• Route requests based on assignment rules and track status and workload.
• Maintain Legal request records in Smartsheet and standard classifications.
• Support dropdowns, formulas, automations, reports and workflow updates.
• Assist with data cleanup, migration, reconciliation and duplicates.
• Organize and tag documents and metadata per standards.
• Prepare operational reports on volume, turnaround time, and outstanding matters.

Skills

Data processing

Attention to detail

Excel

Smartsheet

Stakeholder coordination

High-volume management

Documentation organization

English communication

Tools

Smartsheet

Microsoft Excel

Job description

KDCI Outsourcing seeks a Legal Operations Specialist to organize legal requests and contract data with focus on accuracy and process efficiency. The role emphasizes intake, classification, tracking, and documentation using Smartsheet across high volumes.

Candidates should have 2–4 years in Legal Operations or related fields, strong Excel skills, and excellent English communication to coordinate with internal stakeholders.