Legal Documentation Officer

Ezertech Corporation; Parañaque; On-site; PHP 180,000 - 260,000; Part time

Job summary

Ezertech Corporation is seeking a Legal Documentation Officer to join our Records Management & Document Control team on a part-time basis. Based in Paranaque City, Metro Manila, this role plays a crucial part in maintaining the integrity and accessibility of our legal documentation systems.

You will be responsible for managing, organising, and maintaining legal documents in accordance with compliance requirements and internal procedures, ensuring accurate recording, secure storage, and ready

Qualifications

• High school diploma or equivalent; additional qualifications in records management, document control, or administration preferred.
• Proven experience in records management, document control, or related administrative roles.
• Strong knowledge of document classification systems, filing protocols, and records management principles.
• Excellent organisational skills with meticulous attention to detail and accuracy.
• Proficiency in document management software and digital filing systems.
• Competency in Microsoft Office applications, particularly Word and Excel.
• Strong understanding of confidentiality, data protection, and legal compliance requirements.
• Ability to handle sensitive and confidential information with discretion.
• Excellent written and verbal communication skills.
• Ability to work independently and manage time effectively in a part-time capacity.
• Familiarity with Philippine legal documentation standards and compliance requirements is advantageous.

Responsibilities

• Receiving, cataloguing, and filing legal documents using established classification systems and document management protocols
• Creating and maintaining accurate records of all legal documentation, including contracts, agreements, correspondence, and litigation files
• Organising and updating legal document indices and filing systems to ensure efficient retrieval and accessibility
• Ensuring compliance with document retention policies, legal requirements, and regulatory standards applicable to legal records
• Scanning and digitising physical legal documents to support the transition to digital record-keeping systems
• Assisting with document destruction and disposal processes in accordance with retention schedules and legal obligations
• Managing legal document requests from internal stakeholders and external parties, following appropriate access controls and confidentiality protocols
• Maintaining confidentiality and security of sensitive legal documentation at all times
• Supporting the coordination between legal, compliance, and administrative departments regarding document management matters
• Assisting in the development and improvement of legal documentation procedures and best practices

Job description

About the role

Ezertech Corporation is seeking a Legal Documentation Officer to join our Records Management & Document Control team on a part-time basis. Based in Paranaque City, Metro Manila, this role plays a crucial part in maintaining the integrity and accessibility of our legal documentation systems. You will be responsible for managing, organising, and maintaining legal documents in accordance with compliance requirements and internal procedures, ensuring that all documentation is accurately recorded, securely stored, and readily retrievable for authorised personnel. This position is essential to supporting our legal and administrative operations and protecting the organisation's documentary assets.

What you'll be doing

• Receiving, cataloguing, and filing legal documents using established classification systems and document management protocols
• Creating and maintaining accurate records of all legal documentation, including contracts, agreements, correspondence, and litigation files
• Organising and updating legal document indices and filing systems to ensure efficient retrieval and accessibility
• Ensuring compliance with document retention policies, legal requirements, and regulatory standards applicable to legal records
• Scanning and digitising physical legal documents to support the transition to digital record-keeping systems
• Assisting with document destruction and disposal processes in accordance with retention schedules and legal obligations
• Managing legal document requests from internal stakeholders and external parties, following appropriate access controls and confidentiality protocols
• Maintaining confidentiality and security of sensitive legal documentation at all times
• Supporting the coordination between legal, compliance, and administrative departments regarding document management matters
• Assisting in the development and improvement of legal documentation procedures and best practices

What we’re looking for

• High school diploma or equivalent; additional qualifications in records management, document control, or administration preferred
• Proven experience in records management, document control, legal documentation, or related administrative roles
• Strong knowledge of document classification systems, filing protocols, and records management principles
• Excellent organisational skills with meticulous attention to detail and accuracy
• Proficiency in document management software and digital filing systems
• Competency in Microsoft Office applications, particularly Word and Excel
• Strong understanding of confidentiality, data protection, and legal compliance requirements
• Ability to handle sensitive and confidential information with discretion
• Excellent written and verbal communication skills
• Ability to work independently and manage time effectively in a part-time capacity
• Familiarity with Philippine legal documentation standards and compliance requirements is advantageous

What we offer

At Ezertech Corporation, we value our employees and are committed to providing a supportive and professional work environment. For this part-time role, we offer competitive remuneration, flexible scheduling arrangements that accommodate your availability, and the opportunity to work with a dynamic organisation. We provide access to professional development opportunities to enhance your skills in records management and document control. Our workplace culture emphasises collaboration, respect, and continuous improvement, making it an attractive place to develop your career in administration and records management.

About us

Ezertech Corporation is a forward-thinking organisation committed to delivering excellence in business operations and administrative services. With a focus on innovation and efficiency, we maintain high standards of professionalism across all our departments. Our company values integrity, accuracy, and reliability in all aspects of our work. We believe in creating a workplace where employees can thrive and contribute meaningfully to our organisational goals. Our commitment to effective records management and compliance reflects our dedication to operational excellence and corporate responsibility.