Paralegal Assistant

Asticom Technology Inc.; Taguig; On-site; PHP 300,000 - 420,000; Full time

Job summary

Asticom Technology Inc. in Metro Manila invites applications for a Paralegal & Administrative Assistant who will support the legal team with research, document prep, case Management, scheduling, and general office tasks.

The candidate should be highly organized, detail-oriented, and discreet, capable of handling confidential information and multitasking in a fast-paced environment. Responsibilities span legal and administrative duties, requiring strong communication, proficiency in MS Office,

Qualifications

• Must have strong written and verbal communication skills.
• Proven ability to manage multiple priorities and deadlines.
• Experience supporting legal teams and handling confidential information preferred.
• Proficient in document preparation and formatting.

Responsibilities

• Conduct legal research using online databases and public records.
• Draft, proofread, and format legal documents, contracts, and court filings.
• Organize and maintain electronic and physical case files.
• Assist attorneys with case preparation, discovery, and document management.
• Prepare case summaries, timelines, and legal reports.
• Monitor court deadlines and filing requirements.
• Coordinate with clients, courts, government agencies, and external parties.
• Ensure accurate and timely filing of legal documents.
• Manage calendars, appointments, meetings, and travel arrangements.
• Answer calls, emails, and client inquiries professionally.
• Maintain office records and confidential documents.
• Handle data entry, scanning, filing, and records management.
• Order office supplies and coordinate with vendors as needed.
• Assist with invoice processing, expense tracking, and other admin tasks.
• Support daily operations and provide general administrative assistance to the legal team.

Skills

Legal terminology

Organizational skills

Communication

Discretion & confidentiality

Time management

Multitasking

Education

Assoc or Bachelor's in Paralegal Studies/Legal Management/Business Admin

Tools

Microsoft Office

Job description

We are looking for a highly organized and detail-oriented Paralegal & Administrative Assistant to provide both legal and administrative support to our legal team. In this role, you will assist with legal research, document preparation, case management, scheduling, and general office administration. The ideal candidate is proactive, able to manage multiple priorities, and committed to maintaining confidentiality and accuracy in all tasks.

Key Responsibilities

Legal Support

• Conduct legal research using online legal databases and public records.
• Draft, proofread, and format legal documents, correspondence, contracts, and court filings.
• Organize and maintain electronic and physical case files.
• Assist attorneys with case preparation, discovery, and document management.
• Prepare case summaries, timelines, and legal reports.
• Monitor court deadlines and filing requirements.
• Coordinate with clients, courts, government agencies, and external parties.
• Ensure legal documents are filed accurately and on time.

Administrative Support

• Manage calendars, appointments, meetings, and travel arrangements.
• Answer phone calls, emails, and client inquiries professionally.
• Maintain office records and confidential documents.
• Handle data entry, document scanning, filing, and records management.Order office supplies and coordinate with vendors when needed.
• Assist with invoice processing, expense tracking, and other administrative tasks.
• Support daily office operations and provide general administrative assistance to the legal team.

Qualifications

• Associate's or Bachelor's degree in Paralegal Studies, Legal Management, Business Administration, or a related field (or equivalent experience).
• Previous experience as a paralegal, legal assistant, administrative assistant, or executive assistant is preferred.
• Strong knowledge of legal terminology and document preparation.
• Excellent written and verbal communication skills.
• Exceptional organizational, multitasking, and time-management abilities.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and document management systems.
• Ability to maintain confidentiality and exercise sound judgment.