Leasing Officer (Contracts Administration | SMDC RP)

SM Supermalls; Pasay; On-site; PHP 223,000 - 446,000; Full time

Job summary

SM Supermalls is seeking a Leasing Coordinator to support the Account Manager in achieving occupancy and revenue targets through preparing reports and presentations, and maintaining high tenant satisfaction.

The role focuses on lease and contracts management, site coordination for tours, client meetings, renewals, and ensuring timely processing of SAP contracts. On-site work in Pasay is required.

Qualifications

• 4-year business degree or equivalent.
• 2 years experience in leasing, sales, or customer service.
• Strong written and oral communication skills; detail oriented.

Responsibilities

• Prepare marketing and presentation materials for tours, client pitches, etc.
• Coordinate site inspection schedules with Operations and other groups.
• Coordinate meetings and presentations with clients and brokers.
• Address tenant concerns promptly by coordinating with the Account Manager and Operations.
• Coordinate SAP Contracts creation with Lease Admin; draft terms of reference.
• Process contract renewals and amendments; send renewal notices three months prior.

Skills

Negotiation

Presentation

Communication

Dependability

Detail orientation

Education

Bachelor's degree in business

Tools

SAP

Job description

Achieve target building occupancy and revenue based on approved business plan by assisting the Account Manager through creation of reports and presentations and to achieve high level customer satisfaction.

Qualifications:

• Graduate of any 4-year business related course
• 2 years experience in leasing, sales or customer service
• Strong written and oral communication skills, personable, demonstrates integrity, dependability and accountability, detail oriented
• With excellent negotiation and presentation skills
• Willing to work on-site (Pasay)

Roles and Responsibilities:

LEASE MANAGEMENT

• Prepare the approved marketing and presentation materials to be used during building tours, client pitch, etc.
• Coordinate site inspection schedule to Operations and other involved groups to ensure the building is ready for client tours.
• Coordinate with clients and brokers for schedule of meetings and presentations
• Acknowledge any concern/query of tenants and immediately coordinate this with the AM for immediate discussion with Operations and other involved groups.

CONTRACTS MANAGEMENT

• Coordinate with Lease Admin for the creation of SAP Contracts.
• Draft the Terms of Reference with supervision of the AM.
• Prepare the final negotiated Terms of Reference and Contract of Lease for office and parking for execution/notary.
• Coordinate and disseminate management approval memos to concerned internal departments, and ensure that Operations was able to relay the information to the tenant.
• Coordinate with Lease Admin for the processing of Contract Renewals and Contract Amendments
• Send Renewal Notice for renewing tenants at least three months prior to the agreed lease renewal confirmation in the lease contract of every tenant.