Junior Executive Assistant

Century Peak Corporation; Makati; On-site; PHP 670,000 - 1,004,000; Full time

Job summary

Century Peak Corporation is seeking an experienced Executive Coordinator to support the EVP with executive-level administration, financial coordination, and logistics management in Metro Manila. The role requires close collaboration with the CFO, AR/AP heads, and across cross-functional teams.

The successful candidate will demonstrate strong organizational and communication skills, the ability to handle confidential information, and proficiency in MS Office and reporting tools.

Qualifications

• Bachelor's degree in Business Administration, Management, Finance, Accounting, or a related field.
• Proven experience in executive support, administrative coordination, finance administration, or a similar role.
• Strong organizational, communication, and stakeholder management skills.
• Proficiency in Microsoft Office applications and business reporting tools.
• Ability to manage multiple priorities, maintain confidentiality, and work effectively with senior management and cross‑functional teams.

Responsibilities

• Coordinate directly with the CFO and heads of AR and AP to gather, consolidate, and prepare accurate weekly financial updates and reports for presentation to the EVP.
• Ensure timely submission of financial information and assist in monitoring critical financial matters requiring executive attention.
• Facilitate communication between finance leadership and executive management regarding financial performance and operational concerns.
• Liaise with Purchasing Department to track status of vessel-related material procurements and verify supporting documentation of fund utilization reports.
• Ensure compliance with company policies and proper fund management procedures before obtaining executive approval.
• Arrange transportation and vehicle bookings for EVP’s external meetings, engagements, and official functions.
• Coordinate with building administration to secure parking accommodations for executive guests and visitors.
• Ensure smooth logistical support for executive activities and events.
• Schedule, reserve, and prepare executive conference rooms for management meetings, board discussions, and executive presentations.
• Ensure meeting venues are properly arranged, equipped, and ready prior to scheduled sessions.
• Coordinate meeting requirements, materials, refreshments, audiovisual equipment, and attendee logistics as needed.
• Act as a liaison between the EVP and various departments to facilitate efficient communication and timely completion of assigned tasks.
• Monitor follow-ups on executive directives and departmental action items.
• Maintain confidentiality of sensitive financial, operational, and executive information at all times.

Skills

Executive coordination

Stakeholder management

Communication skills

MS Office

Time management

Education

Bachelor's degree in Business Administration/Management/Finance or related field

Tools

Microsoft Office

Business reporting tools

Job description

Key Responsibilities

Executive Financial Coordination

• Coordinate directly with the Chief Financial Officer (CFO) and the heads of Accounts Receivable (AR) and Accounts Payable (AP) to gather, consolidate, and prepare accurate weekly financial updates and reports for presentation to the EVP.

• Ensure the timely submission of financial information and assist in monitoring critical financial matters requiring executive attention.

• Facilitate communication between finance leadership and executive management regarding financial performance and operational concerns.

Procurement Monitoring and Coordination

• Liaise with the Purchasing Department to track the status of vessel-related material procurements, including fuel, coal, spare parts, and other operational supplies.

• Verify the completeness, accuracy, and supporting documentation of fund utilization reports and replenishment requests.

• Ensure compliance with company policies and proper fund management procedures before obtaining executive approval.

Executive Logistics Management

• Arrange transportation and vehicle bookings for the EVP’s external meetings, business engagements, and official functions.

• Coordinate with building administration to secure parking accommodations for executive guests and visitors.

• Ensure smooth logistical support for executive activities and events.

Meeting and Conference Management

• Schedule, reserve, and prepare executive conference rooms for management meetings, board discussions, and executive presentations.

• Ensure meeting venues are properly arranged, equipped, and ready prior to scheduled sessions.

• Coordinate meeting requirements, including materials, refreshments, audiovisual equipment, and attendee logistics as needed.

Stakeholder and Administrative Support

• Act as a liaison between the EVP and various departments to facilitate efficient communication and timely completion of assigned tasks.

• Monitor follow-ups on executive directives and departmental action items.

• Maintain confidentiality of sensitive financial, operational, and executive information at all times.

Qualifications

• Bachelor's degree in Business Administration, Management, Finance, Accounting, or a related field.

• Proven experience in executive support, administrative coordination, finance administration, or a similar role.

• Strong organizational, communication, and stakeholder management skills.

• Proficiency in Microsoft Office applications and business reporting tools.

• Ability to manage multiple priorities, maintain confidentiality, and work effectively with senior management and cross‑functional teams.