Executive Assistant

Asian Consulting Group; Philippines; On-site; PHP 391,000 - 670,000; Full time

Job summary

Asian Consulting Group is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO and leadership team. The role emphasizes calendar management, travel coordination, and polished communication with internal and external stakeholders.

The ideal candidate demonstrates strong organizational skills, discretion, and the ability to handle confidential information while coordinating cross-functional initiatives and maintaining efficient office operations.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field (preferred).
• Proven experience as an Executive Assistant, Administrative Officer, or in a similar high-level support role.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and multitasking abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Discretion in handling sensitive and confidential information.
• Ability to work independently, with sound judgment and initiative.

Responsibilities

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen, prioritize, and respond to emails, phone calls, and correspondence on behalf of the CEO.
• Prepare, edit, and review documents, reports, presentations, and communications.
• Maintain organized filing systems (both digital and physical) for easy retrieval of important documents.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Coordinate board meetings, leadership team meetings, and other executive-level gatherings, including preparing agendas, materials, and minutes.
• Ensure timely dissemination of information from the CEO's office to concerned departments.
• Assist in monitoring ongoing projects, preparing status reports, and following up on action items.
• Support strategic initiatives and help track organizational goals.
• Manage sensitive information with a high degree of confidentiality.

Skills

Communication skills

Organizational skills

Time management

Multitasking

MS Office proficiency

Discretion with confidential info

Independence/initiative

Education

Bachelor's degree in Business Administration, Management, or related field

Tools

MS Office Suite

Productivity tools

Job description

Qualifications:

• Bachelor's degree in Business Administration, Management, or related field (preferred).


• Proven experience as an Executive Assistant, Administrative Officer, or in a similar high-level support role.


• Excellent written and verbal communication skills.


• Strong organizational, time-management, and multitasking abilities.


• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.


• Discretion in handling sensitive and confidential information.


• Ability to work independently, with sound judgment and initiative.

Job Description:

Administrative Support

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.


• Screen, prioritize, and respond to emails, phone calls, and correspondence on behalf of the CEO.


• Prepare, edit, and review documents, reports, presentations, and communications.


• Maintain organized filing systems (both digital and physical) for easy retrieval of important documents.

Coordination & Communication

• Act as the primary point of contact between the CEO and internal/external stakeholders.


• Coordinate board meetings, leadership team meetings, and other executive-level gatherings, including preparing agendas, materials, and minutes.


• Ensure timely dissemination of information from the CEO's office to concerned departments.

Project & Office Management

• Assist in monitoring ongoing projects, preparing status reports, and following up on action items.


• Support strategic initiatives and help track organizational goals.


• Manage sensitive information with a high degree of confidentiality.

Financial & Reporting Support

• Assist with budget preparation, expense reports, reimbursements, and financial documentation as required.


• Coordinate with the accounting/finance team for approvals and document submissions.