Jr. Purchasing Admin Assistant

PeopleStrong; Manila; On-site; PHP 201,000 - 335,000; Full time

Job summary

Suy Sing Commercial Corporation in Manila seeks a Purchasing Admin Assistant to support the Purchasing Department, handle clerical tasks, and coordinate with vendors. The role emphasizes accuracy, process adherence, and timely reporting within a busy purchasing environment.

Key duties include generating and distributing standard reports, managing purchase orders, and ensuring proper documentation. Fresh graduates are welcome, with full-time work in Binondo and strong attention to detail

Qualifications

• College graduate in any 4-year course.
• Fresh graduates welcome to apply.
• High typing accuracy with keen attention to detail.
• Willing to work full-time in Binondo.

Responsibilities

• Prints reports and distributes them to the correct parties (AM, CSLA, Weekly).
• Prepares and forwards Requisitions, Purchase Orders to distribution centers.
• Collaborates with vendors and SSCC distribution/logistics for compliance.
• Assists in Stock Transfers, Re-Casing, Break Casing, and related processes.
• Collects price data and forwards variance reports to relevant parties.
• Responds to queries and maintains vendor files and documents.
• Coordinates sample distributions for sales, HR, or admin use.

Skills

Clerical Work

Administrative Assistance

Forms Processing

Education

BS or AB in any 4 year College Course

Job description

Job Title PURCH12 - Purchasing Admin Assistant

Employment Type Regular

Organisational

Company Suy Sing Commercial Corporation

Country Philippines

Region NCR - National Capital Region

City Manila

Skills

Skill

Clerical Work Administrative Assistance Forms Processing

BS or AB in any 4 year College Course

Working Language

Job Description

OVERALL PURPOSE:

• To assist the Purchasing Department in achieving its Gross Income (G.I.) and Operational Efficiency (O.E.) targets by effectively and efficiently performing assigned operational functions.


• To serve as the Purchasing Department’s customer service representative both to internal and external parties.

MAJOR RESPONSIBILITIES:

• Prints needed reports and distributes them to the correct parties:


• AM Reports


• CSLA Reports


• Weekly Reports


• Requisitions Purchase Advice for all vendors, forwards Purchase Orders (P.O.) to different distribution centers, and faxes/emails/EDI’s P.O.’s


• Works with SSCC’s and vendors’ distribution/logistics representatives to ensure compliance of Vendor Transaction Procedures


• Assists the Purchasing Department in the complete implementation of different processes, such as Stock Transfers, Re-Casing, Break Casing, Premiums Entry, Short-Packing, RTVs, Item Deletion, Issuing of DM’s and CM’s, Change in Item Codes, New-Old Item Entries, Item Creation, among others


• Collects and enters competitors’ price data and forwards variance reports to concerned parties


• Answers queries, consolidates requirements, and keeps active files of potential new vendors


• Distributes samples for sales, HR or admin use monthly


• Asks buyers to update needed documents and forwards them to concerned parties. Needed documents include rebate checking and collection, BO guidelines checking, promo out of stocks, etc.


• Makes reservations (car/driver/ meeting room/learning center) for the Purchasing Department


• Meets all prescribed Operational Efficiency, Timeliness, and Accuracy standards


• Provides the Purchasing team with all the administrative and clerical support they need

Qualifications:

• College graduate of any 4-year course


• Fresh graduates are welcome to apply


• Has high accuracy in typing and keen attention to details


• Must be willing to work full-time in Binondo