IT Project Administrator (1 Year Contract)

Lidl & Kaufland Asia Pte. Limited; Santo Niño 1st; On-site; PHP 360,000 - 600,000; Full time

Benefits offered by this job

Annual wage supplement

Discretionary bonus

Life Insurance

Medical Insurance

5-day work week

Competitive Annual Leave

Training sponsorship

Job summary

Lidl & Kaufland Asia Pte. Limited is seeking an IT Project Administrator to support end-to-end IT digitisation projects.

You will report to the IT Project Manager and collaborate with the IT & Business Project team to coordinate activities, track progress, and maintain project documentation. The role requires 2-4 years in project coordination, strong organizational and communication skills, and proficiency with Google Workspace and Jira or MS Project.

Qualifications

• Diploma or degree in IT, business, or related field.
• 2-4 years of experience in project coordination, PMO, or project support.
• Good organizational, communication, and documentation skills.
• Ability to manage multiple tasks and deadlines.
• Proficient in Google Workspace and Jira or MS Project.
• Familiarity with Agile, Scrum, or Waterfall methodologies.
• Proactive, detail-oriented and able to work with various stakeholders.
• Strong team player and ability to work independently.

Responsibilities

• Coordinate and track project activities to ensure on-time delivery.
• Collaborate with business users, project teams, and vendors to schedule tasks.
• Organize meetings, workshops, and status updates.
• Prepare meeting minutes and track action items.
• Maintain project documentation and repositories.
• Assist in preparing status reports, dashboards, and stakeholder communications.
• Monitor risks, issues, dependencies, and escalations with the PM.
• Track milestones and deliverables and follow up on progress.
• Provide admin and governance support to the Project Manager and team.
• Support testing, training, deployment and other activities as needed.

Skills

Organizational skills

Communication skills

Documentation skills

Multi-tasking

Team player

Stakeholder management

Familiar with Agile/Waterfall

Proactive, detail-oriented

Education

Diploma or Degree in IT/Business or related field

CAPM/PRINCE2 Foundation/Scrum certification

Tools

Jira

Microsoft Project

Job description

Summary

To support the successful delivery of projects by coordinating project activities, tracking progress, managing project documentation, facilitating communication among stakeholders, and ensuring actions, risks, issues, and milestones are effectively monitored and reported. The role provides project coordinating and administrative support to enable timely and efficient project execution.

What you'll do

The IT Project Administrator plays a key role throughout end-to-end delivery of assigned IT digitisation projects, reporting to the IT Project Manager. You will work closely alongside the IT & Business Project team members across the following areas:

• Support the Project Manager in coordinating and tracking project activities to ensure projects are delivered on time.
• Work with business users, project teams, and vendors to schedule activities and follow up on project tasks.
• Organize project meetings, workshops, and status update sessions.
• Prepare meeting minutes, track action items, and follow up on outstanding tasks.
• Maintain project documentation, files, and repositories to ensure records are up to date.
• Assist in preparing project status reports, dashboards, and stakeholder communications.
• Track project risks, issues, dependencies, and escalations, and highlight concerns to the Project Manager.
• Monitor project milestones and deliverables and follow up with team members on progress.
• Provide project administration and governance support to the Project Manager and project team.
• Support testing, training, deployment, and other project activities as needed.

What you'll need

• Diploma or Degree in IT, Business, or a related field.
• 2-4 years of experience in project coordination, PMO, or project support.
• Good organizational, communication, and documentation skills.
• Ability to manage multiple tasks and follow up on actions and deadlines.
• Proficient in Google Workspace (Docs, Sheets, Slides) and project tools such as Jira or Microsoft Project.
• Familiarity with Agile, Scrum, or Waterfall project methodologies is an advantage.
• Proactive, detail-oriented, and able to work well with different stakeholders.
• Strong team player with the ability to work independently and under pressure.
• Experience supporting IT, system implementation, or digital transformation projects is preferred
• CAPM, PRINCE2 Foundation, Scrum, or similar project management certification is a plus

What you'll receive

We are dedicated to fostering a family-friendly culture and work environment.

We are an equal opportunities employer and welcome applications from all candidates with the required skills and experience.

We enable fair pay within the company by creating non-discriminatory salary systems.

Working at Lidl & Kaufland Asia is rewarding, in every sense, because we give you the training to succeed in your role and plenty of opportunities to progress your career here. We are accredited as a Fair and Progressive employer by the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP).

Market Leading Remuneration Package:

• Annual wage supplement and discretionary bonus
• Life Insurance
• Medical Insurance

Supportive Environment:

• Out of Office leave for important appointments
• In-house training courses
• Training sponsorship scheme

Work-life Balance:

• 5-day week
• Competitive Annual Leave
• Charity, Community and Sporting Events

If you are not invited for an interview within 4 weeks, we regret that your application was not suited to this vacancy.

For more company information, please feel free to visit: http://www.lidl.asia

Personal data collected will be used for recruitment related purposes only and will be destroyed after 12 months.