IT Hardware Asset Management Analyst

Grundfos; Pasig; Hybrid; PHP 480,000 - 720,000; Full time

Benefits offered by this job

Annual bonuses

Health insurance

Well-being initiatives

Job summary

Grundfos is seeking an IT Hardware Asset Management Analyst to drive data accuracy and lifecycle management for a global IT hardware portfolio. The role emphasizes accurate tracking, reconciliation, and reporting to support compliance and cost savings across our onsite and global operations.

The successful candidate will manage weekly imports in ServiceNow, audit dashboards, and coordinate stock inventories while improving processes and documentation.

Qualifications

• 1-3 years of experience in IT Asset Management (ITAM) or IT inventory coordination in an enterprise environment.
• Hands-on experience with ServiceNow for asset tracking, ticket management, and data validation.
• Intermediate to advanced Microsoft Excel skills for managing tracking files and dashboards.
• Professional proficiency in English with strong written and verbal communication skills.

Responsibilities

• Execute weekly ServiceNow imports and updates for financial data including invoices, service request dates, and investment numbers.
• Audit asset dashboards to identify missing, mismatched, or anomalous records and flag issues for correction.
• Coordinate localized logistics including PC Exchange progress tracking and site readiness documentation for onsite teams.
• Manage the shared Hardware Asset Management mailbox daily, triaging and resolving queries for downstream IT units.
• Coordinate annual physical stockroom inventories and participate in quarterly and annual compliance audits.
• Contribute to documentation, knowledge-based creation, and continuous process improvement initiatives.

Skills

ServiceNow

Excel

English proficiency

Tools

ServiceNow

Job description

IT Hardware Asset Management Analyst

Job Description

Are you passionate about keeping complex IT inventories accurate and driving data quality across a global organization? Then join us in our mission to pioneer smarter solutions for moving and transforming water, reducing energy consumption, and enhancing quality of life for people.

As our new IT Hardware Asset Management Analyst , you will be executing and optimizing lifecycle management for a global fleet of 20,000+ IT hardware assets, ensuring corporate inventory data matches physical reality through rigorous tracking, reconciliation, and reporting. You'll be part of a diverse, supportive and inclusive culture, that celebrates our differences and puts people first by fostering growth, well-being, and a sense of belonging.

What you will be doing

As a key part of the IS Onsite Services team, you'll create impact by Driving data accuracy and operational efficiency across Grundfos's global IT hardware portfolio, directly contributing to compliance and cost-saving goals.

Your main responsibilities include:

• Execute weekly ServiceNow imports and updates for financial data including invoices, service request dates, and investment numbers

• Audit asset dashboards to identify missing, mismatched, or anomalous records and flag issues for correction

• Coordinate localized logistics including PC Exchange progress tracking and site readiness documentation for onsite teams

• Manage the shared Hardware Asset Management mailbox daily, triaging and resolving queries for downstream IT units

• Coordinate annual physical stockroom inventories and participate in quarterly and annual compliance audits

• Contribute to documentation, knowledge-based creation, and continuous process improvement initiatives

What makes you a great fit

Above all, you are a detail-oriented IT asset management professional with strong data skills, a knack for spotting anomalies in large datasets, and the ambition to grow from operational execution into process optimization and audit leadership. We would also imagine that you have:

• 1-3 years of experience in IT Asset Management (ITAM) or IT inventory coordination in an enterprise environment

• Hands-on experience with ServiceNow for asset tracking, ticket management, and data validation

• Intermediate to advanced Microsoft Excel skills for managing tracking files and dashboards

• Professional proficiency in English with strong written and verbal communication skills

It is a plus if you are also:

• Familiarity with corporate procurement, purchasing, and invoicing tools

• Understanding of IT hardware lifecycle stages from procurement through secure retirement

• Exposure to data governance principles or compliance frameworks for asset tracking and data protection

Why you will love working here

We care! Day to day, you can look forward to:

• A working environment built around your needs, with flexible hours, home working opportunities and parental support.

• Annual bonuses, health insurance and a strong focus on well-being activities.

• Three days' additional paid leave for volunteering in your community.

• Access to on-demand training and learning sessions and carefully structured programmes to pursue personal and professional development opportunities.

We are inclusive! Celebrating and valuing our differences helps us see possibilities where others can't. We therefore welcome and encourage applications from all abilities, experiences, and backgrounds.

Information at a Glance

Job Details

Workplace: Hybrid (office and home-working)

Job Location: Pasig City, National Capital Region, Philippines

Contract Type: Full-Time

Employment Type: Regular