IT Hardware Asset Management Analyst

Grundfos GmbH; Pasig; On-site; PHP 420,000 - 600,000; Full time

Benefits offered by this job

Flexible hours

Home working opportunities

Parental support

Annual bonuses

Health insurance

Volunteer days

Job summary

Grundfos GmbH in Pasig City, Philippines, is seeking an IT Hardware Asset Management Analyst to drive lifecycle management for our global fleet of IT assets and to ensure data accuracy across the organization through rigorous tracking, reconciliation, and reporting.

You will work in the IS Onsite Services team, performing weekly ServiceNow imports, asset dashboard audits, stockroom inventories, and cross-functional collaboration to improve processes and compliance while developing your expertise

Qualifications

• 1-3 years of experience in IT Asset Management (ITAM) or IT inventory coordination in an enterprise environment.
• Hands-on experience with ServiceNow for asset tracking, ticket management, and data validation.
• Intermediate to advanced Microsoft Excel skills for managing tracking files and dashboards.
• Professional proficiency in English with strong written and verbal communication skills.

Responsibilities

• Execute weekly ServiceNow imports and updates for financial data including invoices, service request dates, and investment numbers.
• Audit asset dashboards to identify missing, mismatched, or anomalous records and flag issues for correction.
• Coordinate localized logistics including PC Exchange progress tracking and site readiness documentation for onsite teams.
• Manage the shared Hardware Asset Management mailbox daily, triaging and resolving queries for downstream IT units.
• Coordinate annual physical stockroom inventories and participate in quarterly and annual compliance audits.
• Contribute to documentation, knowledge-based creation, and continuous process improvement initiatives.

Skills

IT asset management

ServiceNow

Excel

Data analysis

English proficiency

Tools

ServiceNow

Job description

Are you passionate about keeping complex IT inventories accurate and driving data quality across a global organization? Then join us in our mission to pioneer smarter solutions for moving and transforming water, reducing energy consumption, and enhancing quality of life for people.

As our new IT Hardware Asset Management Analyst, you will be executing and optimizing lifecycle management for a global fleet of 20,000+ IT hardware assets, ensuring corporate inventory data matches physical reality through rigorous tracking, reconciliation, and reporting. You'll be part of a diverse, supportive and inclusive culture, that celebrates our differences and puts people first by fostering growth, well-being, and a sense of belonging.

What you will be doing

As a key part of the IS Onsite Services team, you'll create impact by Driving data accuracy and operational efficiency across Grundfos's global IT hardware portfolio, directly contributing to compliance and cost-saving goals.

Your main responsibilities include:

• Execute weekly ServiceNow imports and updates for financial data including invoices, service request dates, and investment numbers
• Audit asset dashboards to identify missing, mismatched, or anomalous records and flag issues for correction
• Coordinate localized logistics including PC Exchange progress tracking and site readiness documentation for onsite teams
• Manage the shared Hardware Asset Management mailbox daily, triaging and resolving queries for downstream IT units
• Coordinate annual physical stockroom inventories and participate in quarterly and annual compliance audits
• Contribute to documentation, knowledge-based creation, and continuous process improvement initiatives

What makes you a great fit

Above all, you are a detail-oriented IT asset management professional with strong data skills, a knack for spotting anomalies in large datasets, and the ambition to grow from operational execution into process optimization and audit leadership. We would also imagine that you have:

• 1-3 years of experience in IT Asset Management (ITAM) or IT inventory coordination in an enterprise environment
• Hands-on experience with ServiceNow for asset tracking, ticket management, and data validation
• Intermediate to advanced Microsoft Excel skills for managing tracking files and dashboards
• Professional proficiency in English with strong written and verbal communication skills

It is a plus if you are also:

• Familiarity with corporate procurement, purchasing, and invoicing tools
• Understanding of IT hardware lifecycle stages from procurement through secure retirement
• Exposure to data governance principles or compliance frameworks for asset tracking and data protection

Why you will love working here

We care! Day to day, you can look forward to:

• A working environment built around your needs, with flexible hours, home working opportunities and parental support.
• Annual bonuses, health insurance and a strong focus on well-being activities.
• Three days' additional paid leave for volunteering in your community.
• Access to on-demand training and learning sessions and carefully structured programmes to pursue personal and professional development opportunities.

We are inclusive! Celebrating and valuing our differences helps us see possibilities where others can't. We therefore welcome and encourage applications from all abilities, experiences, and backgrounds.

Workplace: Hybrid (office and home-working)

Job Location: Pasig City, National Capital Region, Philippines

Grundfos is one of the world’s leading water technology companies with more than 19.000 employees in 60+ countries all over the world. Our skills commit us to pioneering solutions to the world’s water and climate challenges and improve the quality of life for people. We dare to do things that others cannot or dare not do, as we believe innovation is not only a business opportunity, but an obligation. And what really matters to us is not short term profit, but the impact we make. By becoming part of our united powerful team, you too can drive this change no matter your role.

An inclusive team

We believe that the key to a work environment, where employees thrive and grow, is our ability to celebrate and value our differences in background, experiences and perspectives. In our recruitment process we welcome all professional people without consideration of age, colour, gender identity, national origin, physical or mental disability, ethnicity or religion.