Invoicing & Data Admin (SimPRO) — Onsite

Offsure Global Outsourcing INC.; Masamat; On-site; PHP 201,000 - 312,000; Full time

Job summary

Offsure Global Outsourcing INC. in Clark, Pampanga is seeking a highly organised Service Administrator to support the service team with day-to-day administration, reporting, invoicing, and data management.

The role involves working with service jobs, customer work orders, invoices, and multiple systems, including simPRO. The ideal candidate is proactive, analytical, and comfortable managing multiple tasks while maintaining a high level of accuracy.

Qualifications

• 2-3 years of experience in service administration, invoicing, or a similar role.
• Hands-on invoicing and invoice processing experience.
• Familiarity with simPRO is required.
• Proficient in Microsoft Excel and spreadsheet management.
• Strong data entry and data management skills.
• Excellent attention to detail, accuracy.
• Strong problem-solving and data investigation skills.
• Excellent written and verbal communication skills.
• Strong organisational and time-management skills.
• Proactive and solution-oriented approach to work.
• Strong team-player mentality and ability to collaborate effectively.
• Ability to work independently with minimal supervision.
• Willingness to learn new systems and processes quickly.

Responsibilities

• Compile and maintain Excel reports for open and aged service jobs.
• Assist with customer job performance and service reports.
• Review daily security patrol reports and match them with customer work orders and job numbers for invoicing.
• Gather information from multiple sources and update the job management system accurately.
• Create and update service jobs in simPRO based on customer work orders.
• Prepare and process invoices accurately and within required timelines.
• Reconcile job information and supporting documentation before invoicing.
• Perform accurate data entry and maintain organised records.
• Liaise with Service Coordinators and customers regarding new job requests and service updates.
• Access and update information through customer portals and various software platforms.
• Investigate discrepancies and resolve data or job-related issues.
• Provide general administrative support and assist with ad hoc tasks.

Skills

Invoicing

Data entry

Attention to detail

Analytical thinking

Communication skills

Time management

Team collaboration

Education

Bachelor's degree in Business Administration, Accounting, or related field

Tools

simPRO

Microsoft Excel

Job description

Offsure Global Outsourcing INC. in Clark, Pampanga is seeking a highly organised Service Administrator to support the service team with day-to-day administration, reporting, invoicing, and data management.

The role involves working with service jobs, customer work orders, invoices, and multiple systems, including simPRO. The ideal candidate is proactive, analytical, and comfortable managing multiple tasks while maintaining a high level of accuracy.