Invoice & Data Entry Officer

Offsure; Philippines; On-site; PHP 223,000 - 335,000; Full time

Job summary

Offsure is seeking an experienced Invoice & Data Entry Officer to support the finance and administration team in the Philippines. This full-time, office-based role focuses on accurate invoice processing, financial data entry, and maintaining up-to-date client and financial records.

You will retrieve invoices, enter details into CareMaster CRM, and ensure accuracy while aligning with budgets and client accounts.

Qualifications

• Two years' experience in accounts payable, accounts administration, finance administration, or similar role.
• Hands-on experience processing invoices and entering financial data.
• Sound understanding of basic accounting and finance administration.
• Strong attention to detail and accuracy, including high-volume tasks.
• Confidence using business systems and computer applications.
• Ability to follow procedures and raise discrepancies promptly.
• Good written and verbal communication skills.
• Able to work independently and as part of a team.

Responsibilities

• Retrieve invoices and supporting documents from client systems.
• Enter invoice details into the CareMaster CRM and allocate to correct client accounts.
• Check invoices and documentation for accuracy and completeness.
• Match invoice details to purchase orders or other records where applicable.
• Identify missing information, duplicates, and discrepancies and follow up.
• Reconcile vendor statements and maintain organised electronic records.
• Prepare information for claims through Services Australia.
• Coordinate with Laura, Care Partners, and Administration on invoice queries.
• Support accounts payable and other finance tasks as needed.
• Handle confidential client and financial information according to procedures.

Skills

Accounts payable

Data entry

Attention to detail

Communication skills

Independence

Tools

Xero

Hubdoc

CareMaster

Job description

Invoice & Data Entry Officer

Full-time | Office-based | Day shift

We are seeking an experienced Invoice & Data Entry Officer to support our finance and administration team. This role focuses on accurate invoice processing, financial data entry, and maintaining up-to-date client and financial records.

Key responsibilities

• Retrieve invoices and supporting documents from client systems.
• Enter invoice details into the CareMaster CRM and allocate them to the correct client accounts and budgets.
• Check invoices and supporting documentation for accuracy and completeness.
• Match invoice details to purchase orders or other records where applicable.
• Identify and follow up on missing information, duplicate invoices, incorrect allocations, and other discrepancies.
• Assist with reconciling vendor statements and maintaining organised electronic records.
• Prepare information and documentation for claims through Services Australia.
• Coordinate with Laura, Care Partners, and the Administration team about invoice queries.
• Support accounts payable and other finance administration tasks as needed.
• Handle client and financial information confidentially and follow organisational procedures.

As you become familiar with our processes, the role may expand to include additional accounts payable, NDIS, DVA, and general administration support. The initial focus will be invoice processing and accurate financial records.

About you

• At least two years' experience in accounts payable, accounts administration, finance administration, or a similar role.
• Hands-on experience processing invoices and entering financial data.
• A sound understanding of basic accounting and finance administration.
• Strong attention to detail and accuracy, including when handling repetitive or high-volume tasks.
• Confidence using business systems and computer applications.
• Ability to follow procedures, spot discrepancies, and raise questions or concerns promptly.
• Good written and verbal communication skills.
• Able to work independently and contribute positively to a team.
• A strong commitment to confidentiality.

This is not an entry-level or graduate position. We're looking for someone with practical experience who can confidently manage invoice processing and routine finance administration.

Desirable

• Experience with Xero or other accounting software.
• Familiarity with Hubdoc or invoice management systems.
• CRM experience, particularly CareMaster.
• Experience with supplier invoices, client accounts, or financial documentation.
• Exposure to NDIS or DVA administration.

What success looks like

You'll process invoices accurately and on time, allocate them correctly, maintain reliable records, and communicate promptly when details are missing or don't match.