Invoice Analyst

Strategic Staffing Solutions, Inc.; Makati; Hybrid; PHP 360,000 - 420,000; Full time

Job summary

Strategic Staffing Solutions, Inc. is seeking an Invoice Analyst to perform commercial reviews of supplier invoices against contracts, ensuring compliance and accuracy prior to payment.

You will coordinate with procurement, contract management, and accounts payable to resolve issues, maintain records, and support audits while upholding internal controls.

Qualifications

• Bachelor’s degree or equivalent experience in a relevant field.
• Experience in contract management, invoice verification, accounts payable, procurement, or related functions.
• Strong analytical, problem-solving, and detail-oriented abilities.
• Excellent written and verbal communication; ability to collaborate across teams.

Responsibilities

• Review supplier contracts and commercial agreements to understand terms, pricing, and obligations.
• Validate invoices against contracts and PO details before payment processing.
• Ensure invoicing complies with pricing, rates, milestones, and payment schedules.
• Identify and resolve discrepancies, exceptions, and non-compliance issues.
• Collaborate with procurement, contract management, accounts payable and vendors to resolve issues.
• Maintain documentation of invoice reviews, findings, and supporting evidence.
• Support audits by providing evidence and compliance documentation.

Skills

Analytical thinking

Detail-oriented

Organizational skills

Verbal and written communication

Cross-functional collaboration

Contract management experience

Invoice verification

Education

Bachelor’s degree in Business Administration, Finance, Accounting, or related field

Job description

Invoice Analyst

Job Description Summary: Performs commercial reviews of supplier invoices against contractual agreements to ensure compliance with approved contract terms, pricing structures, and commercial requirements prior to payment processing. The Invoice Analyst serves as a key control point between contract management, procurement, and accounts payable functions by validating invoice accuracy, identifying discrepancies, and supporting the resolution of commercial issues with stakeholders.

As a Invoice Analyst, you will:

• Review supplier contracts and commercial agreements to understand applicable terms, pricing schedules, payment conditions, and contractual obligations.
• Validate supplier invoices against contract terms and requirements before payment processing.
• Ensure invoices comply with agreed pricing, rates, milestones, payment schedules, and other contractual provisions.
• Identify, investigate, and resolve invoice discrepancies, exceptions, and non-compliance issues.
• Collaborate with procurement, contract management, accounts payable, and business stakeholders to resolve commercial and payment-related concerns.
• Maintain accurate documentation of invoice reviews, findings, and supporting evidence.
• Support audit and compliance activities by providing documentation and analysis related to invoice validation processes.
• Monitor invoice review activities to ensure timely processing and adherence to internal controls.
• Recommend process improvements to enhance invoice validation efficiency, accuracy, and compliance.
• Communicate findings and recommendations effectively to internal and external stakeholders.

Specific Responsibilities

1. Invoice Verification and Validation

• Review and validate project-related invoices to ensure alignment with approved contracts, purchase orders, pricing schedules, and contractual terms.
• Verify the accuracy, completeness, and legitimacy of invoice submissions prior to payment processing.
• Identify potential duplicate, erroneous, or fraudulent invoices and take appropriate action to prevent overpayments.
• Ensure invoice approvals and supporting documentation comply with established controls and policies.

2. Contract Compliance Monitoring

• Monitor adherence to contract terms, conditions, and commercial agreements.
• Evaluate invoiced charges against contractual pricing, service rates, milestones, and deliverables.
• Escalate exceptions, non-compliance issues, and contractual deviations to relevant stakeholders.

3. Discrepancy Investigation and Resolution

• Investigate inconsistencies between invoices, purchase orders, contracts, delivery receipts, and supporting documents.
• Coordinate with vendors, procurement teams, project managers, and finance personnel to resolve billing issues and disputes.
• Maintain accurate records of investigations, findings, corrective actions, and resolutions.

4. Audit Readiness and Documentation Management

• Maintain complete, accurate, and auditable records supporting invoice reviews and contract compliance activities.
• Ensure all documentation is readily available for internal and external audits.
• Support audit inquiries by providing evidence, transaction history, and compliance documentation.
• Identify control gaps and recommend process improvements to strengthen governance and compliance.

5. Risk Management and Controls

• Identify financial, operational, and compliance risks associated with contract and invoice management processes.
• Support the implementation and monitoring of internal controls designed to mitigate risks.
• Conduct proactive reviews and trend analysis to detect potential process weaknesses or control violations.

6. Stakeholder Collaboration

• Partner with Procurement, Supply Chain, Accounts Payable, Project Teams, Legal, and Vendors to address contract and invoice-related concerns.
• Provide guidance on contract compliance requirements and invoice validation processes.
• Facilitate effective communication among stakeholders to ensure timely issue resolution.

7. Continuous Improvement and Cost Optimization

• Recommend process enhancements that improve efficiency, accuracy, and compliance.
• Support initiatives aimed at reducing financial leakage and optimizing contract-related expenditures.

Requirements:

• Bachelor’s degree in Business Administration, Finance, Accounting, Supply Chain Management, Commerce, or a related field (or equivalent experience).
• Experience in contract management, invoice verification, accounts payable, procurement, commercial operations, or a related function.
• Strong analytical and problem-solving skills.
• High attention to detail and ability to identify discrepancies in financial and contractual information.
• Ability to interpret contractual language, commercial terms, and payment requirements.
• Experience reviewing and validating financial or commercial documentation.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Ability to collaborate effectively with cross-functional stakeholders.