Inventory Control Supervisor

Hexagon Group of Companies; Quezon; On-site; PHP 320,000 - 460,000; Full time

Job summary

Hexagon Group of Companies is seeking an Inventory Control Supervisor to ensure 100% stock accuracy and traceability for frozen/chilled inventory in a cold storage facility. You will enforce FIFO/FEFO, batch control, expiry management, and WMS-driven scanning processes, while safeguarding product integrity.

Responsibilities include maintaining Chronos WMS records, conducting counts, validating documents, and coordinating with QA for issues.

Qualifications

• Bachelor’s degree required with 2–4 years inventory operations experience.
• Hands-on knowledge in WMS/ERP systems and FIFO/FEFO concepts.
• Experience in cold storage or FMCG is a plus.

Responsibilities

• Maintain real-time and accurate inventory records in Chronos WMS.
• Conduct counts and reconciliations; investigate variances and implement CAPA.
• Validate stock movement documents (MIC, COMI, GRN, pick tickets, returns).
• Enforce FIFO/FEFO and batch/expiry controls; ensure traceability.
• Coordinate with QA and QA inspections for hold/quarantine stock.
• Lead WMS data integrity, audits, and training of staff.

Skills

Inventory control

WMS navigation

QA compliance

Problem solving

Education

Bachelor’s Degree in Industrial Engineering, Business, Supply Chain, or related course

Tools

WMS/ERP systems

Job description

Job Description

The Inventory Control Supervisor is responsible for ensuring 100% stock accuracy, traceability, and documentation integrity for all frozen/chilled inventory inside the cold storage facility. The role safeguards temperature-controlled inventory, enforcing FIFO/FEFO, batch control, expiry management, and WMS-driven scanning processes.

The ICO Ensures Full Compliance With

• ISO 9001:2015 QMS
• HACCP / FSMS / GSDP / SSOP
• Chronos WMS accuracy
• NMIS,BPI, BFAR product documentation & traceability
• Customer contract requirements
• DENR & DOLE operational guidelines

Duties And Responsibilities

Inventory Accuracy & Reconciliation

• Maintain real-time and accurate inventory records in Chronos WMS.
• Conduct cycle counts, blind counts, slot checks and wall-to-wall inventories.
• Investigate variances and implement Corrective & Preventive Actions (CAPA).
• Validate stock movement documents: MIC, COMI, GRN, pick tickets, returns.
• Ensure correct slotting, pallet IDs, batch, and expiry information.

FIFO/FEFO Compliance & Product Integrity

• Enforce proper picking sequence based on expiry and production dates.
• Monitor product condition: packaging integrity, labeling, pallet condition.
• Coordinate with QA for quality issues and stock segregation (hold/quarantine).
• Maintain traceability records for NMIS/BFAR inspections and customer audits.

Documentation & QMS Record Management

• Ensure accurate utilization of controlled forms: Stock Count Sheets, Hold/Disposition Forms, Variance Reports, Inventory Summary Sheets.
• Support internal/external audits by presenting updated inventory records.
• Maintain Inventory KPI dashboard & report discrepancies to Warehouse Manager.

System Stock Allocation & Order Fulfillment Control

• Manage system-driven stock allocation, ensuring WMS selects inventory based on: FEFO/FIFO, Batch & expiry rules, Storage zone requirements (chiller vs. freezer), Weight and truck load optimization
• Validate pallet availability and inventory staging plans before picking tasks are released.
• Monitor allocation exceptions, such as: Discrepancies in reserved vs. available inventory, Product under QA hold or quarantine, and Damaged packaging requiring segregation
• Re-allocate stocks when customer order changes occur (rush orders, rejects, urgency).
• Coordinate with Sales/Customer Service for allocation conflicts or insufficient inventory.

WMS Picking Traffic Control (Travel Path Optimization)

• Assign picking tasks strategically to optimize picker routes and minimize cold room exposure time.
• Prioritize tasks based on truck departure schedule and loading dock availability.
• Monitor real-time picking performance through WMS Task Dashboard and correct delays immediately.
• Validate and approve re-picks, replenishment triggers, and pick path deviations.
• Coordinate with Warehouse Operations Manager on: Picker manpower deployment, Congestion prevention in aisles, and Safe operation inside cold rooms
• Maintain traffic flow balance across all cold rooms to avoid productivity bottlenecks.
• Ensure correct staging and sequencing of orders for loading operations.

WMS Functionality, Governance & System Accuracy

• The Inventory Control Officer shall act as primary process owner for WMS accuracy within

Operations

• Ensure 100% WMS compliance for ALL inventory movements and scanning activities.
• Validate system task completion, accuracy of pallet ID creation, lot codes, expiry dates, and storage location data.
• Monitor real-time inventory dashboards and ensure zero pending tasks older than 24 hours.
• Conduct WMS operational audits and correct users not following scanning discipline.
• Perform root cause analysis of WMS discrepancies vs. physical inventory.
• Manage product master data requests and coordinate changes with IT/WMS Admin.
• Maintain Slotting Master List — ensuring the WMS location management reflects the physical racking.
• Conduct troubleshooting for: Incorrect scanning, Frozen tasks, Mapping errors, Duplicate pallet IDs, and Wrong lot or expiry encoding
• Serve as WMS Super User during new process rollouts, upgrades, and version enhancements.
• Lead user coaching/training on correct WMS usage for Warehouse Supervisors, Pickers, and Receiving staff.
• Ensure WMS data integrity always meets reporting requirements for Finance billing and QA traceability.
• Coordinate with IT to document and elevate system issues with vendors (Chrono).
• Lead pre- and post- implementation validation testing (UAT) for all workflow changes.

WMS Process Compliance & System Accuracy

• Validate scanning compliance in every movement: Receiving, Put-away, Picking, Offloading, Stock transfers, and Adjustments
• Coordinate with IT/WMS Admin for system issues, mapping errors, or data cleanup

Customer Service & Stakeholder Support

• Work with Customer Service on stock availability and order fulfillment accuracy.
• Support Finance for billing validation (pallet on-hand vs. billed pallets).
• Coordinate with Engineering for racks and storage-related issues affecting stock.

Safety, Food Safety & Warehouse Discipline

• Follow cold room safety protocols and PPE requirements.
• Ensure zero product contamination during inspections and counts.
• Participate in emergency drills and hazard reporting.

Minimum Qualifications

• Bachelor’s Degree in Industrial Engineering, Business, Supply Chain, or related course.
• 2–4 years inventory operations experience (preferably in cold storage, logistics, FMCG).
• Hands-on knowledge in WMS/ERP systems.
• Understanding of FIFO/FEFO, lot coding, MIC/COMI documentation.
• The incumbent will be assigned in Balagtas, Bulacan