Importation Management Assistant or Associate

Digits Trading Corporation; Quezon City; On-site; PHP 420,000 - 640,000; Full time

Job summary

Digits Trading Corporation in the Philippines seeks an Importation Management Assistant/Associate to ensure imports are compliant, efficient, and cost-effective from initiation to delivery.

You will manage regulatory compliance, documentation, customs clearance, logistics coordination, risk management, and vendor relationships while driving continuous process improvements with strong organizational and communication skills.

Qualifications

• Bachelor's degree in Customs Administration, Supply Chain Management, Logistics, or a related field
• Strong understanding of customs processes, import/export regulations, and documentation requirements
• Excellent communication, organizational, and problem-solving skills
• Proficiency in MS Office and Excel - Pivot
• At least 1 year of experience in importation, logistics, or supply chain management
• Fresh Graduates are open to apply

Responsibilities

• Regulatory Compliance: Ensuring all imports adhere to laws, regulations, and customs requirements.
• Documentation Management: Handling invoices, certificates of origin, and customs declarations with accuracy.
• Customs Clearance: Coordinating with brokers or managing clearance processes with authorities.
• Logistics Coordination: Working with shipping companies and freight forwarders to move goods.
• Risk Management: Identifying risks and developing contingency plans for delays or compliance issues.
• Vendor Management: Maintaining relationships with suppliers, brokers, and related parties.
• Continuous Improvement: Evaluating and optimizing import processes and staying updated on best practices.
• Communication and Coordination: Keeping internal stakeholders informed and aligning activities across teams.

Skills

Regulatory compliance understanding

Communication and coordination

Problem-solving skills

Organizational skills

Education

Bachelor's degree in Customs Administration

Bachelor's degree in Supply Chain Management

Bachelor's degree in Logistics

Tools

MS Office

Excel Pivot

Job description

Job description:

The Importation Management Assistant/Associate plays a vital role in ensuring that all goods are imported efficiently, legally, and cost-effectively. The position demands a high level of accuracy, coordination, and proactive communication to support smooth end-to-end importation operations.

KEY RESPONSIBILITIES

1. Regulatory Compliance: Ensuring that all imports adhere to relevant laws, regulations, and customs requirements. on import/export laws, tariffs, duties, and trade agreements.
2. Documentation Management: Handling and processing all required import documentation, including invoices, certificates of origin, and customs declarations. Accuracy and attention to detail are critical to avoid delays
3. Customs Clearance: Coordinating with customs brokers or directly managing the customs clearance process imported goods. This may involve communicating with customs authorities, providing necessary documentation, during the clearance process.
4. Logistics Coordination: Collaborating with shipping companies, freight forwarders, and other logistics of goods from the point of origin to the final destination. This includes arranging for shipping, tracking shipments,
5. Risk Management: Identifying and mitigating risks associated with importing goods, such as customs delays, compliance issues. Developing contingency plans and strategies to address potential risks is essential to ensure
6. Vendor Management: Establishing and maintaining relationships with suppliers, customs brokers, and other importation process.
7. Continuous Improvement: Continuously evaluating and optimizing importation processes to enhance efficiency, keeping abreast of industry trends, best practices, and technological advancements to drive improvements
8. Communication and Coordination: Effectively communicating with internal stakeholders, external partners, alignment and smooth execution of importation activities. This includes providing updates on shipment status, inquiries or concerns.

Overall, an Importation Management Assistant/Associate plays a pivotal role in facilitating the smooth and efficient importation with regulations, minimizing costs, and optimizing supply chain operations. They require strong understanding excellent organizational and communication skills, and the ability to effectively manage logistics and documentation

QUALIFICATIONS

• Bachelor's degree in Customs Administration , Supply Chain Management, Logistics, or a related field
• Strong understanding of customs processes, import/export regulations, and documentation requirements
• Excellent communication, organizational, and problem-solving skills
• Proficiency in MS Office and Excel - Pivot
• At least 1 year of experience in importation, logistics, or supply chain management
• Fresh Graduates are open to apply