Importation and Logistics Senior Specialist

MD HVAC (Philippines) Corporation; Taguig; Hybrid; PHP 900,000 - 1,500,000; Full time

Job summary

MD HVAC (Philippines) Corporation is seeking an experienced Importation & Logistics Expert to oversee end-to-end import operations, PEZA compliance, and logistics for construction materials, HVAC equipment, machinery, and related components.

You will coordinate with suppliers, freight forwarders, customs brokers, and government agencies to ensure timely delivery, cost efficiency, and strict regulatory adherence across all import activities.

Qualifications

• Bachelor's degree in logistics, supply chain management, or related field.
• At least 5 years of experience in importation and logistics.
• Hands-on experience with PEZA importation procedures and documentation.
• Experience with construction materials and HVAC importation is preferred.
• Strong knowledge of Philippine customs, PEZA procedures.

Responsibilities

• Manage end-to-end importation processes, including supplier coordination and shipping arrangements.
• Handle importation of construction materials, HVAC equipment, machinery, spare parts, tools, and related items.
• Manage PEZA importation procedures, documentation, permits, clearances, and compliance.
• Coordinate with overseas suppliers, freight forwarders, customs brokers, and government agencies.
• Prepare and verify invoices, packing lists, bills of lading, and PEZA documents.
• Monitor shipment schedules, customs clearance, delivery status, and resolve delays.
• Ensure compliance with PEZA, Bureau of Customs, tariffs, taxes and other regulations.
• Maintain importation and logistics records.

Skills

Negotiation

Coordination

Analytical thinking

Problem solving

Excel

Education

Bachelor's degree in Logistics

Bachelor's degree in Supply Chain Management

Bachelor's degree in Business Administration

Bachelor's degree in Customs Administration

Tools

ERP software

Microsoft Office

Job description

About the role

We are looking for an experienced Importation & Logistics Expert to manage and oversee the company's importation, customs, PEZA, and logistics operations. The position is responsible for the end-to-end importation of construction materials, HVAC equipment, machinery, spare parts, tools, and other technical materials, ensuring timely delivery, cost efficiency, and compliance with applicable regulations.

Key responsibilities

• Manage end-to-end importation processes, including supplier coordination, shipping arrangements, customs clearance, and final delivery.




• Handle the importation of construction materials, HVAC equipment, machinery, spare parts, tools, and other project-related materials.




• Manage PEZA importation procedures, documentation, permits, clearances, and compliance requirements.




• Coordinate with overseas suppliers, freight forwarders, customs brokers, shipping lines, PEZA, Bureau of Customs, and local logistics providers.




• Prepare, review, and verify commercial invoices, packing lists, bills of lading, airway bills, certificates of origin, permits, customs documents, and PEZA requirements.




• Monitor shipment schedules, customs clearance, delivery status, and potential delays, and promptly resolve issues.




• Ensure compliance with PEZA, Bureau of Customs, tariff, taxation, importation, and other applicable government regulations.




• Monitor and analyze freight charges, customs duties, taxes, handling, storage, and other logistics costs.




• Coordinate with Purchasing, Warehouse, Finance, Sales, Project, and Operations teams to ensure the timely availability of imported materials.




• Maintain complete and accurate importation, customs, PEZA, and logistics records.

About you

• Bachelor's degree in Logistics, Supply Chain Management, Business Administration, Customs Administration, or a related field.




• At least 5 years of relevant experience in importation and logistics.




• Hands‑on experience in PEZA importation procedures and documentation is required.




• Experience handling the importation of construction materials, HVAC equipment, machinery, spare parts, tools, or other technical materials is required.




• Strong knowledge of Philippine customs, importation, shipping, and PEZA procedures.




• Proven experience coordinating with freight forwarders, customs brokers, overseas suppliers, shipping lines, and government agencies.




• Strong negotiation, coordination, analytical, and problem-solving skills.




• Proficient in Microsoft Office, particularly Microsoft Excel; experience with ERP or logistics systems is an advantage.




• Able to manage multiple shipments simultaneously and work independently with minimal supervision.