Import Purchasing Assistant

Tomodachi Global Resources Inc.; Santa Rosa; On-site; PHP 446,000 - 781,000; Full time

Job summary

Tomodachi Global Resources Inc. is seeking a skilled Procurement and Logistics professional in Laguna, Santa Rosa to optimize sourcing, import, and inventory activities.

You will identify suppliers, negotiate terms, manage shipments, ensure regulatory compliance, and coordinate with Warehouse, Sales, and Finance to maintain stock levels and accurate records using SAP or Navision where applicable.

Responsibilities

• Identify, evaluate, and select reliable local and overseas suppliers.
• Send Purchase Orders (POs) and negotiate pricing, payment terms, and delivery schedules.
• Coordinate with international suppliers, freight forwarders, shipping lines, and customs brokers.
• Track shipments, monitor ETAs, and resolve transit or port delays.
• Compute landed costs and plan shipment consolidations to optimize freight expenses.
• Prepare and verify import documents (Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin, and customs entries).
• Ensure compliance with Bureau of Customs (BOC) rules and specialized agency permits (such as FDA, DTI, or import licenses where applicable).
• Monitor stock levels to prevent overstocking or stockouts.
• Coordinate closely with Warehouse, Sales, and Finance departments regarding deliveries and payables.
• Maintain accurate procurement records in Excel or enterprise systems like SAP or Navision.

Job description

Key Responsibilities

• Sourcing & Procurement:

  • Identify, evaluate, and select reliable local and overseas suppliers.

  • Send Purchase Orders (POs) and negotiate pricing, payment terms, and delivery schedules.

• Import & Freight Management:

  • Coordinate with international suppliers, freight forwarders, shipping lines, and customs brokers.

  • Track shipments, monitor estimated times of arrival (ETAs), and resolve transit or port delays.

  • Compute landed costs and plan shipment consolidations to optimize freight expenses.

• Customs & Regulatory Compliance:

  • Prepare and verify import documents (Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin, and customs entries).

  • Ensure compliance with Bureau of Customs (BOC) rules and specialized agency permits (such as FDA, DTI, or import licenses where applicable).

• Inventory & Stakeholder Coordination:

  • Monitor stock levels to prevent overstocking or stockouts.

  • Coordinate closely with Warehouse, Sales, and Finance departments regarding deliveries and payables.

  • Maintain accurate procurement records in Excel or enterprise systems like SAP or Navision.