Import Coordinator

Rayomar Management, Inc.; Makati; On-site; PHP 290,000 - 424,000; Full time

Job summary

Rayomar Management, Inc. is seeking an Import Coordinator in Cebu to manage end-to-end import movements, ensuring compliance and timely documentation. You will coordinate with customers, brokers, carriers, and internal teams to optimize shipments and reduce costs.

The role requires 1–3 years in import coordination, strong knowledge of HS codes and Incoterms, and proficiency in MS Office and ERP systems. The position emphasizes accurate record-keeping, reporting, and collaboration with suppliers

Qualifications

• Graduate in BS Customs Administration; licensed broker preferred.
• 1–3 years in import coordination, logistics, or supply chain.
• Familiar with customs procedures, HS codes, import regulations and BOC updates.
• Strong knowledge of international shipping terms (Incoterms).
• Excellent organizational and documentation skills.
• High attention to detail and accuracy.
• Ability to work under pressure and manage multiple shipments.
• Strong communication and coordination abilities.
• Proficiency in MS Office, ERP systems, and shipment tracking tools.

Responsibilities

• Receive PRE-ALERTS from customers, sales, and agents.
• Prepare and maintain import documents (invoices, packing lists, BLs, COO, and customs declarations).
• Ensure all import activities comply with customs regulations, government requirements, and company policies.
• Coordinate with customs brokers for timely and accurate clearance.
• Accurately and timely lodge and validate manifest thru e2m.
• Prepare PRE-SAD, CDT, SDV, ERFI and lodge entry.
• Prepare request for payment: shipping line, trucker and other service provider.
• Prepare cash advances for processing and liquidate expenses.
• Book trucking for the delivery of container and return of empty container to CY.
• Request for container refunds from shipping line and provide received copy to CNC.
• Prepare Shipment Information Sheet and endorse to CNC with complete invoices, OR and import processed documents.
• Maintain accurate records of all import transactions for audits and traceability.
• Generate regular reports on shipment status, import costs, and logistics KPIs.
• Assist in process improvements to enhance import efficiency.
• Assist in customs clearance when necessary
• Other tasks as may be assigned by superior

Skills

Communication

Coordination

Organization

Attention to detail

Multitasking

Education

Bachelor of Science in Customs Administration

Licensed Customs Broker

Tools

MS Office

ERP systems

Shipment tracking tools

Job description

POSITION TITLE: IMPORT COORDINATOR

DESIGNATION : Rank & File

DIVISION : OFII-SOUTH DIVISION

REPORTS TO : OPERATION SUPERVISOR/ ASSISTANT BRANCH MANAGER

SUPERVISES : NONE

I. JOB OBJECTIVES

To ensure the efficient, timely, and compliant movement of imported goods by coordinating international shipments; accurate and timely submission of manifest ,maintaining accurate documentation, and facilitating communication among suppliers, brokers, carriers, and internal teams to support smooth supply chain operations.

II. DUTIES AND RESPONSIBILITIES

• Received PRE-ALERTS from customers/ sales / agents


• Prepare, review, and maintain complete and valid import documents such as invoices, packing lists, bills of lading, COO, and customs declarations.


• Ensure all import activities comply with customs regulations, government requirements, and company policies.


• Coordinate with customs brokers for timely and accurate clearance.


• Accurately and timely lodge and validate manifest thru e2m


• Prepare PRE-SAD , CDT, SDV, ERFI and lodge entry


• Prepare request for payment: shipping line, trucker and other service provider


• Prepare cash advances for processing and liquidate expenses


• Book trucking for the delivery of container and return of empty container to CY


• Request for container refund from shipping line and provide received copy of the request to CNC


• Prepare Shipment Information Sheet and endorse to CNC with complete invoices, OR and import processed documents


• Maintain accurate records of all import transactions for audits and traceability.


• Generate regular reports on shipment status, import costs, and logistics KPIs.


• Assist in process improvements to enhance import efficiency.


• Assist in customs clearance when necessary


• Other tasks as may be assigned by superior

JOB DESCRIPTION

III. COORDINATION:

• a. External: Customer / Agents / Shipping Lines/ Bureau of Customs/ Truckers/ Agents And other service providers


• b. Internal: Sales team / Accounting / CNC / Broker / Processor

IV. REPORTS

• Weekly Production Report – Cebu and CDO


• Customer Daily update


• Customer weekly monitoring report


• Monthly Trucking Report


• Others as required

V. QUALIFICATIONS

• Graduate of Bachelor of Science in Customs Administration, preferably Licensed Broker


• 1–3 years experiences in import coordination, logistics, or supply chain operations


• Familiar with customs procedures, HS codes, and import regulations and BOC updates


• Strong knowledge of international shipping terms (Incoterms).


• Excellent organizational and documentation skills.


• High attention to detail and accuracy.


• Ability to work under pressure and manage multiple shipments


• Strong communication and coordination abilities.


• Proficiency in MS Office, ERP systems, and shipment tracking tools.

LOCATION:

Cebu