IMPEX (Import and Export) Staff

green carbon; Makati; On-site; PHP 223,000 - 446,000; Full time

Job summary

Verde Carbon Capture Inc. is seeking a highly organized IMPEX Staff to manage import/export of lab equipment and scientific supplies.

You will ensure compliance with Philippine customs regulations, coordinate with freight forwarders and brokers, and facilitate timely shipment movement to support research and operations. The role requires 1–2 years in import/export or logistics, proficiency with Excel, and strong organizational and communication skills to handle multiple shipments and

Qualifications

• Bachelor's degree in Customs Administration, Logistics, or related field.
• 1–2 years in Import & Export, Customs, Freight Forwarding, or Logistics.
• Knowledge of import/export documentation and customs clearance procedures.
• Familiarity with Incoterms, freight forwarding, and customs regulations.
• Experience handling laboratory equipment, scientific supplies, or technical imports is a plus.
• Proficient in Microsoft Excel and other Office applications.
• Strong organizational and documentation skills.
• Excellent communication and coordination abilities.
• Able to manage multiple shipments while meeting deadlines.

Responsibilities

• Process and monitor import and export shipments from origin to final delivery.
• Prepare and review import/export documentation, including invoices, packing lists, airway bills, and bills of lading.
• Coordinate with freight forwarders, brokers, shipping lines, airlines, suppliers, and agencies.
• Ensure compliance with BOC regulations and government requirements.
• Process permits, licenses, and other documentary requirements.
• Coordinate importation of laboratory equipment and related materials.
• Track shipment schedules and provide updates to departments.
• Verify shipment documents for accuracy before customs processing.
• Monitor freight charges, duties, taxes, and logistics-related expenses.
• Maintain organized records of import/export transactions.
• Resolve shipment delays, customs issues, and documentation discrepancies.
• Work with Procurement, Finance, Warehouse, and Operations to ensure timely material availability.
• Perform other duties as assigned.

Skills

Attention to detail

Strong organizational skills

Excellent communications

Time management

Microsoft Excel

Education

Bachelor's degree in Customs Administration or Logistics

Tools

ERP / logistics management systems

Job description

Verde Carbon Capture Inc. is seeking a highly organized and detail-oriented IMPEX (Import & Export) Staff to oversee the importation and exportation of laboratory equipment, scientific supplies, sampling materials, and other company assets. The successful candidate will ensure compliance with customs regulations, coordinate with freight forwarders and customs brokers, and facilitate the timely movement of shipments to support the company's research and operational activities.

Key Responsibilities

Process and monitor import and export shipments from origin to final delivery.

Prepare and review import/export documentation, including commercial invoices, packing lists, airway bills, bills of lading, certificates of origin, and other shipping documents.

Coordinate with freight forwarders, customs brokers, shipping lines, airlines, suppliers, and government agencies regarding shipment status and customs clearance.

Ensure compliance with Philippine Bureau of Customs (BOC) regulations and other applicable government requirements.

Process permits, licenses, and other documentary requirements for imported and exported goods.

Coordinate the importation of laboratory equipment, scientific instruments, sample containers, glass vials, laboratory consumables, field equipment, and other research-related materials.

Track shipment schedules and provide timely updates to concerned departments.

Verify shipment documents to ensure accuracy and completeness before customs processing.

Monitor freight charges, duties, taxes, and other logistics-related expenses.

Maintain organized records of import and export transactions.

Resolve shipment delays, customs issues, and documentation discrepancies.

Work closely with Procurement, Finance, Warehouse, and Operations to ensure timely availability of imported materials.

Perform other duties that may be assigned from time to time.

Qualifications

Bachelor's Degree in Customs Administration, Logistics, Supply Chain Management, Business Administration, or any related field.

At least 1–2 years of experience in Import & Export, Customs, Freight Forwarding, or Logistics.

Knowledgeable in import/export documentation and customs clearance procedures.

Familiarity with international shipping terms (Incoterms), freight forwarding, and customs regulations.

Experience handling laboratory equipment, scientific supplies, or technical imports is an advantage.

Proficient in Microsoft Office applications, particularly Excel.

Strong organizational and documentation skills.

Excellent communication and coordination abilities.

Able to manage multiple shipments while meeting deadlines.

Preferred Qualifications

Experience coordinating with customs brokers and freight forwarders.

Knowledge of importing scientific equipment, laboratory consumables, chemicals (where applicable), or environmental monitoring equipment is an advantage.

Experience using ERP or logistics management systems is a plus.