Hybrid Strata Admin & Compliance Coordinator

HGS Offshore Staffing Solutions; Taguig; Hybrid; PHP 279,000 - 424,000; Full time

Job summary

HGS Offshore Staffing Solutions is seeking an organized administrative support specialist to assist with strata and property management tasks, including notices, letters, and meeting documents.

The role requires attention to detail, strong communication, and the ability to coordinate with stakeholders; hybrid work with 2 days WFH and 3 days onsite per week.

You will handle correspondence, review sheets for AGMs, and maintain filing and records to ensure compliance and smooth operations.

Qualifications

• At least 2 years in administrative or related support roles.
• Experience in strata management, property management, or similar industry preferred.
• Experience preparing correspondence, notices, letters, reports, and meeting-related documents.
• Excellent written and verbal communication with strong stakeholder coordination.
• Willing to work in a hybrid setup: 2 days work-from-home and 3 days onsite per week.

Responsibilities

• Prepare nomination and motions letters for meetings.
• Prepare nomination acknowledgements letters and AGM shell notices.
• Complete review sheets for AGMs and other meetings with financial or StrataMax updates.
• Process Form 8 information for body corporate roll and generate welcome/StrataMax letters.
• Attend to daily emails from the team and update the body corporate roll.
• Process written requests to update the body corporate roll.
• Arrange quotes and generate work orders for compliance items from committee meetings.
• Action resolutions from meetings as directed by the strata manager.
• Maintain filing and documentation of all correspondence, reports, minutes.

Skills

Administrative support

Strata management familiarity

Document management

Communication skills

Meeting coordination

Tools

MS Office

Job description

HGS Offshore Staffing Solutions is seeking an organized administrative support specialist to assist with strata and property management tasks, including notices, letters, and meeting documents.

The role requires attention to detail, strong communication, and the ability to coordinate with stakeholders; hybrid work with 2 days WFH and 3 days onsite per week.

You will handle correspondence, review sheets for AGMs, and maintain filing and records to ensure compliance and smooth operations.