Hybrid Billing & Executive Assistant (CT Hours)

Prime System Solutions; Quezon City; Hybrid; PHP 558,000 - 893,000; Full time

Benefits offered by this job

Prime Office Location

Modern Workspace

Paid Leave

HMO Benefits

Government-Mandated Benefits

Fun & Collaborative Culture

Job summary

Prime System Solutions is seeking a highly organized Billing Coordinator & Executive Virtual Assistant to support billing operations and the day-to-day administrative needs of two co-owners. The role is hybrid with roughly 50/50 split between billing coordination and executive support.

Responsibilities include reviewing invoices, maintaining customer accounts, calendars, meeting materials, and trackers, with peak billing activity at month start and owner support filling remaining time.

Qualifications

• 3+ years of experience in billing, accounts receivable, bookkeeping support or a similar role, with experience supporting US-based executives as an EA/VA.
• Strong English written and spoken communication.
• Experience with billing, PSA or accounting platforms and online payment processors.

Responsibilities

• Manage billing setup for new customers and ensure quotes match before invoicing.
• Review and monitor monthly/annual invoices; resolve exceptions and track payments.
• Follow up on overdue balances and manage collections per scripts and timelines.
• Prepare monthly partner commissions and concise billing reports.

Skills

Billing coordination

Executive support

Accounts receivable

English communication

Tools

HaloPSA

ConnectWise

QuickBooks

Job description

Prime System Solutions is seeking a highly organized Billing Coordinator & Executive Virtual Assistant to support billing operations and the day-to-day administrative needs of two co-owners. The role is hybrid with roughly 50/50 split between billing coordination and executive support.

Responsibilities include reviewing invoices, maintaining customer accounts, calendars, meeting materials, and trackers, with peak billing activity at month start and owner support filling remaining time.