Hybrid Billing & Executive Assistant Coordinator

Prime System Solutions; Quezon City; Hybrid; PHP 446,000 - 725,000; Full time

Benefits offered by this job

Prime Office Location

Modern Workspace

Paid Leave

HMO Benefits

Statutory Benefits (SSS/PhilHealth/Pag

Culture & Teamwork

Job summary

Prime System Solutions is seeking a highly organized Billing Coordinator & Executive Virtual Assistant in the Philippines (Metro Manila) for a 50/50 billing and admin split. You will manage customer accounts, billing runs, payments and collections while supporting two co-owners with calendars, emails and meeting prep.

The role is hybrid, based in Quezon City with an office in GreatWork Studio, ABDC Building, and requires excellent English communication and a US Central Time work window.

Qualifications

• 3+ years of billing, accounts receivable or bookkeeping support experience.
• Experience supporting US-based executives or business owners as an Executive Assistant or Virtual Assistant.
• Experience with HaloPSA, ConnectWise, QuickBooks or similar systems.
• Strong Microsoft 365 skills (Outlook, Teams, Word, Excel, SharePoint).
• Excellent written and spoken English with ability to communicate with US-based customers.
• Willing to work full-time during US Central Time business hours (8:00 AM–5:00 PM CT).

Responsibilities

• Billing coordination for two co-owners, including setup, invoicing, payments and collections.
• Maintain accurate customer accounts, monitor renewals and report on billing metrics.
• Executive/virtual assistant tasks: calendar management, inbox triage, meeting notes and document prep.
• Support CRM, marketing logistics and vendor communications as needed.

Skills

Billing & AR

EA support

MS 365 proficiency

English communication

Tools

HaloPSA

ConnectWise

QuickBooks

Microsoft 365

GoHighLevel

HubSpot

Job description

Prime System Solutions is seeking a highly organized Billing Coordinator & Executive Virtual Assistant in the Philippines (Metro Manila) for a 50/50 billing and admin split. You will manage customer accounts, billing runs, payments and collections while supporting two co-owners with calendars, emails and meeting prep.

The role is hybrid, based in Quezon City with an office in GreatWork Studio, ABDC Building, and requires excellent English communication and a US Central Time work window.