Hybrid Admin Assistant: Grow, Collaborate & Impact

Cloudstaff Philippines Inc.; Mabalacat; Hybrid; PHP 268,000 - 446,000; Full time

Benefits offered by this job

Comprehensive health and lifeinsurance

Up to 24 leave credits per year

Company-provided PC/Laptop and fiber

Annual Performance Review with Salary

Weekly office perks – Free Coffee, Meа

CS Social Clubs and wellness programs

Job summary

Cloudstaff Philippines Inc. is seeking an Administration Assistant to join our team in a hybrid work arrangement in Pampanga, Angeles. The role focuses on general administration, client records, and billing support with opportunities for career growth.

You will assist with onboarding, document processing, and coordination of client-related administration while supporting Partners and Managers. Strong MS Office skills and attention to detail are essential.

Qualifications

• 2+ years of experience in administration or office support.
• Strong communication and professional approach.
• Attention to detail and accuracy in data entry and record maintenance.
• Good organisation and time management; meet deadlines.
• Ability to work autonomously and as part of a team.
• Intermediate Microsoft Office skills (Outlook, Word, Excel, Teams).

Responsibilities

• Maintain accurate client records and electronic files across firm systems.
• Assist with electronic filing, archiving and records retrieval per firm policies.
• Maintain registers, workflow trackers and databases; keep information current.
• Support data entry and routine administrative workflows.
• Assist with phone, voicemail, email or office support as needed.
• Collate financial statements, tax returns and advisory reports.
• Coordinate document execution including electronic signatures and client approvals.
• Assist client onboarding and compliance administration.
• Support ASIC and company secretarial compliance tasks.
• File client documents in agreed systems per team processes.
• Organize meetings, room bookings and documentation.
• Format letters, reports, proposals and client-facing documents to standards.
• Provide admin support to Partners, Directors, Managers and team.
• Assist with monthly reporting and practice management updates.
• Suggest process improvements to address recurring issues.
• Prepare and process invoices; assist with billing administration.

Skills

2+ years administration experience

Strong communication skills

Attention to detail

Organisational skills

Autonomous work

Microsoft Office (Outlook, Word, Excel

Tools

Outlook

Word

Excel

Teams

Job description

Cloudstaff Philippines Inc. is seeking an Administration Assistant to join our team in a hybrid work arrangement in Pampanga, Angeles. The role focuses on general administration, client records, and billing support with opportunities for career growth.

You will assist with onboarding, document processing, and coordination of client-related administration while supporting Partners and Managers. Strong MS Office skills and attention to detail are essential.