HVAC Operations Lead & CEO Support

Outsource Recruiter; Philippines; Remote; PHP 400,000 - 640,000; Full time

Job summary

Outsource Recruiter is seeking an HVAC Office Manager to support the CEO in managing daily office operations and coordinating the office team. This role leverages HVAC knowledge to streamline scheduling, customer communications, and service workflows, while maintaining organized records and timely task completion.

The ideal candidate shows leadership, ownership, and a proactive approach, with strong communication skills and the ability to work closely with another office assistant to keep the

Qualifications

• HVAC industry experience and understanding of service workflows.
• Strong organizational skills and ability to manage multiple priorities.
• Leadership ability with comfort assigning and tracking tasks.
• Excellent communication with customers, team members, and leadership.
• Proactive, accountable, and able to follow through with minimal supervision.
• Detail-oriented and able to keep information, tasks, and workflows organized.

Responsibilities

• Support the CEO with daily office operations and administrative tasks.
• Organize, assign, and monitor tasks between the office team and internal operations.
• Use HVAC knowledge to support scheduling, customer communication, and service coordination.
• Provide leadership to ensure tasks are completed accurately and on time.
• Maintain organized files, records, schedules, and customer information.
• Communicate updates to the CEO regarding task status or operational needs.
• Coordinate with the office assistant to ensure productive team workflows.

Skills

HVAC knowledge

Office operations

Leadership

Task coordination

Communication

Detail-oriented

Multi-tasking

Ownership mindset

Job description

Outsource Recruiter is seeking an HVAC Office Manager to support the CEO in managing daily office operations and coordinating the office team. This role leverages HVAC knowledge to streamline scheduling, customer communications, and service workflows, while maintaining organized records and timely task completion.

The ideal candidate shows leadership, ownership, and a proactive approach, with strong communication skills and the ability to work closely with another office assistant to keep the