On-Site HR Assistant: Data, Records & Events (6-12 mo)

Private Company Platform Pty Ltd.; Philippines; On-site; PHP 180,000 - 240,000; Full time

Benefits offered by this job

On-site in Greenhills

Job summary

Private Company Platform Pty Ltd. in the Philippines seeks an HR Assistant to support post-onboarding activities, employee records management, relations, and events, ensuring accurate databases and smooth HR operations.

The role covers documentation, engagement initiatives, and general administrative duties, with on-site work Monday–Friday in Greenhills, San Juan City. Fresh graduates welcome; fixed-term contract 6 months to 1 year.

Qualifications

• Bachelor's degree in Human Resource Management, Psychology, Business Administration, or related field.
• Open to fresh graduates; internship experience in HR or administration is an advantage.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Good communication, interpersonal, and coordination skills.
• Strong organizational and time-management skills, with keen attention to detail.
• Willing to handle administrative tasks, database encoding, and documentation.
• Proactive, dependable, adaptable, and able to follow instructions.
• Demonstrates professionalism and discretion when handling confidential employee information.
• Willing to work on-site from Monday to Friday in Greenhills, San Juan City.
• Willing to accept fixed-term of 6 months - 1 year.

Responsibilities

• Coordinate and monitor post-onboarding activities, including 3rd- and 5th-month employee evaluations and follow-ups.
• Track employee progress and coordinate with employees and department heads to ensure timely completion of required assessments and documentation.
• Maintain and update employee records and monitoring trackers.
• Encode, update, and maintain accurate employee information in HR databases, masterlists, and monitoring files.
• Monitor the completeness and accuracy of employee records and follow up on pending updates.
• Assist in generating HR reports and maintaining organized employee data.
• Coordinate employee engagement activities, internal events, and company celebrations.
• Assist in planning, organizing, and implementing employee relations initiatives and activities.
• Prepare event materials, announcements, attendance lists, and other logistical requirements.
• Coordinate with employees, internal teams, and external suppliers to ensure the smooth execution of activities.
• Organize, file, and maintain employee documents in both digital and physical formats.
• Ensure HR records are properly labeled, accessible, confidential, and updated.
• Assist in preparing, scanning, printing, and filing HR forms, letters, and other documents.
• Support document retrieval and ensure proper records management.
• Provide administrative and clerical assistance to the Human Resources team.
• Assist with data encoding, document preparation, meeting coordination, and other day-to-day HR tasks.
• Perform other HR-related duties and responsibilities as assigned.

Skills

MS Office

Excel

Communication

Coordination

Organizational

Education

Bachelor's degree in HR/Business

Tools

Microsoft Office

PowerPoint

Job description

Private Company Platform Pty Ltd. in the Philippines seeks an HR Assistant to support post-onboarding activities, employee records management, relations, and events, ensuring accurate databases and smooth HR operations.

The role covers documentation, engagement initiatives, and general administrative duties, with on-site work Monday–Friday in Greenhills, San Juan City. Fresh graduates welcome; fixed-term contract 6 months to 1 year.