Admin Assistant (EHS)

Q2 HR Solutions; Batangas City; On-site; PHP 240,000 - 420,000; Full time

Job summary

Q2 HR Solutions is seeking an Admin Assistant – Environment, Health & Safety (EHS) to provide administrative and operational support for compliance with workplace safety, environmental regulations, and contractor management in a fast-paced manufacturing setting.

The role focuses on maintaining regulatory documentation, coordinating contractor deployment, monitoring safety performance metrics, and supporting site-wide EHS initiatives to ensure safe operations.

Qualifications

• Bachelor's degree in Environmental Science, Occupational Safety, Engineering, Business Administration, or related field.
• Certified Safety Officer II (SO2)
• At least 2–3 years of relevant experience in manufacturing, FMCG, logistics, or industrial operations.
• Experience in EHS compliance, contractor coordination, or site safety support is preferred.
• Knowledge of Philippine labor laws and DOLE OSH Standards is an advantage.
• Strong documentation, reporting, and record-keeping skills.
• Proficiency in Microsoft Excel and database systems.
• Effective communication and facilitation skills.
• Ability to coordinate with multiple stakeholders across operations and contractor teams.

Responsibilities

• Monitor day-to-day contractor deployment to ensure adherence to safety policies and operational standards
• Track contractor attendance, manpower allocation, and daily output
• Coordinate shift schedules and task assignments aligned with production requirements
• Facilitate toolbox meetings and pre-shift safety briefings
• Support the implementation of site safety initiatives and compliance programs
• Serve as liaison between contracted personnel, operations teams, and management
• Ensure contractor compliance with safety standards, PPE, and environmental protocols
• Assist in onboarding and safety orientation of newly deployed contractors
• Coordinate with operations to address manpower and safety concerns
• Maintain accurate EHS documentation, incident logs, and contractor records
• Prepare periodic reports on safety performance, manpower utilization, and compliance metrics
• Monitor KPIs aligned with SLAs and contractual targets
• Ensure records are audit-ready for DOLE, DENR, LGU inspections
• Assist in implementing occupational health and environmental programs
• Provide admin support to EHS Committee and safety meetings
• Support incident investigations through documentation and data consolidation
• Maintain and update the EHS database and tracking systems

Skills

Attention to detail

Documentation

Microsoft Excel

Communication skills

Stakeholder coordination

Regulatory compliance familiarity

Structured work approach

Education

Bachelor's degree in Environmental Science

SO2 Certification

Occupational Safety related degree

Tools

Database systems

Job description

The Admin Assistant – Environment, Health & Safety (EHS) provides administrative and operational support to ensure compliance with workplace safety, environmental regulations, and contractor management standards within a fast-paced manufacturing environment.

This role plays a critical part in maintaining regulatory documentation, coordinating contractor deployment, monitoring safety performance metrics, and supporting site-wide EHS initiatives to ensure safe and compliant operations.

Key Responsibilities

1. EHS Operations Support

• Monitor day-to-day contractor deployment to ensure adherence to safety policies and operational standards
• Track contractor attendance, manpower allocation, and daily output
• Coordinate shift schedules and task assignments aligned with production requirements
• Facilitate toolbox meetings and pre-shift safety briefings
• Support the implementation of site safety initiatives and compliance programs

2. Contractor & Site Coordination

• Serve as liaison between contracted personnel, operations teams, and management
• Ensure contractor compliance with safety standards, PPE requirements, and environmental protocols
• Assist in onboarding and safety orientation of newly deployed contractors
• Coordinate with operations to address manpower and safety concerns

3. Compliance & Documentation

• Maintain accurate and updated EHS documentation, incident logs, and contractor records
• Prepare periodic reports on safety performance, manpower utilization, and compliance metrics
• Monitor KPIs aligned with service level agreements and contractual targets
• Ensure all records are audit-ready for internal and external inspections (e.g., DOLE, DENR, LGU)

4. Environmental, Health & Safety Support

• Assist in implementing occupational health and environmental programs
• Provide administrative support to the EHS Committee and safety meetings
• Support incident investigations through proper documentation and data consolidation
• Maintain and update the EHS database and tracking systems

Qualifications

• Bachelors degree in Environmental Science, Occupational Safety, Engineering, Business Administration, or related field
• Certified Safety Officer II (SO2)
• At least 2–3 years of relevant experience in manufacturing, FMCG, logistics, or industrial operations
• Experience in EHS compliance, contractor coordination, or site safety support is preferred
• Knowledge of Philippine labor laws and DOLE Occupational Safety and Health (OSH) Standards is an advantage
• Strong documentation, reporting, and record-keeping skills
• High attention to detail with a compliance-focused mindset
• Ability to coordinate with multiple stakeholders across operations and contractor teams
• Proficiency in Microsoft Excel and database systems
• Effective communication and facilitation skills
• Ability to work in a structured and highly regulated environment

Key Performance Indicators (KPIs)

• Accuracy of contractor attendance and productivity tracking
• Timeliness and completeness of EHS documentation and reports
• Compliance rate with site safety protocols
• Zero major audit findings related to documentation