Safety Officer/Document Controller Coordinator

Quest Exploration Drilling (Philippines), Inc; Laguna; On-site; PHP 279,000 - 446,400; Full time

Benefits offered by this job

Performance Bonus

Holiday Gifts

HMO

Company Social Events

Office Parties

Parking Space

Well-Stocked Pantry

Maternity & Paternity Leave

Sick Leave

Vacation Leave

Job summary

Quest Exploration Drilling (Philippines), Inc is seeking a Safety Officer/Document Controller Coordinator to maintain and control company documents and records, ensuring compliance with internal standards and regulatory requirements.

The role supports document management, compliance assurance, PPE monitoring, employee orientation, and general administrative tasks, with duties spanning from document numbering and archiving to audits and site safety coordination.

Qualifications

• Bachelor’s degree in a related field preferred.
• Experience in document control or records management is an advantage.
• Proficient with Word, Excel, and PowerPoint.
• Knowledge of document management systems is an advantage.

Responsibilities

• Maintain and organize all company documents, records, and files in electronic and hard copy formats.
• Ensure proper document control procedures, including numbering, revision control, filing, retrieval, and archiving.
• Monitor issuance, updating, distribution, and retrieval of controlled documents.
• Maintain master list of controlled documents and records.
• Ensure obsolete documents are removed and archived/disposed per procedures.
• Coordinate with departments to collect, verify, and update documents.
• Assist in preparing reports, permits, and compliance documents for audits.
• Ensure confidentiality and security of sensitive records.
• Maintain records of incoming/outgoing documents.
• Support management in maintaining compliance with policies and regulatory requirements.
• Assist in document preparation, scanning, photocopying, and filing.
• HSEQ Orientation for Newly Hired Employees.
• PPE Issuance and Monitoring.
• Attend toolbox meetings.
• Perform other Administrative and Document Control duties as assigned.

Skills

MS Office proficiency

Organizational skills

Attention to detail

Communication skills

Time management

Education

Bachelor’s degree in Business Administration or Information Management

Tools

Document management systems

Job description

Safety Officer/Document Controller Coordinator

Quest Exploration Drilling (Philippines), Inc

Negotiable

Job Description

Employee Recognition and Rewards

Performance Bonus, Holiday Gifts

Government Mandated Benefits

Insurance Health & Wellness

HMO

Others

Company Social Events, Office Parties

Parking Space, Well-Stocked Pantry

Maternity & Paternity Leave, Sick Leave, Vacation Leave

The Safety Officer/Document Controller Coordinator is responsible for maintaining and controlling company documents and records, ensuring compliance with company standards and regulatory requirements. The role supports document management, compliance assurance, HSEQ activities, PPE monitoring, employee orientation, and general administrative functions.

Duties and Responsibilities

• Maintain and organize all company documents, records, and files in both electronic and hard copy formats.
• Ensure proper document control procedures are implemented, including document numbering, revision control, filing, retrieval, and archiving.
• Monitor the issuance, updating, distribution, and retrieval of controlled documents.
• Maintain an updated master list of controlled documents and records.
• Ensure that obsolete documents are removed from circulation and properly archived or disposed of according to company procedures.
• Coordinate with departments to collect, verify, and update documents as required.
• Assist in preparing reports, records, permits, and compliance documents for audits and inspections.
• Ensure the confidentiality and security of sensitive company records and documents.
• Maintain accurate records of incoming and outgoing documents.
• Support management in maintaining compliance with company policies, standards, and regulatory requirements.
• Assist in document preparation, scanning, photocopying, and filing activities.
• HSEQ Orientation for Newly Hired Employees.
• PPE Issuance and Monitoring
• Attend toolbox meetings
• Perform other Administrative and Document Control duties as assigned.

Qualifications

• Bachelor’s degree in business administration, Information Management, or a related field preferred.
• Proven experience in document control, records management, or administrative work is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Knowledge of document management systems and filing procedures is an advantage.
• With BOSH or COSH Training
• Strong organizational and time management skills.
• Attention to detail and accuracy in record keeping.
• Good communication and coordination skills.
• Ability to maintain confidentiality and handle sensitive information.

HR Recruitment Specialist Quest Exploration Drilling (Philippines), Inc