HRIS Coordinator

Medical Solutions Business Services Philippines; Quezon City; On-site; PHP 350,000 - 550,000; Full time

Job summary

Medical Solutions Philippines is seeking an HRIS Coordinator to manage employee data in UKG and ADP, onboarding clinicians and internal staff, and supporting payroll, compliance, benefits, and performance management. You will respond to inquiries, perform data cleanup, and assist in HR system upgrades.

You will collaborate with cross-functional teams to ensure accurate data handling, system documentation, and effective user support. This onsite role requires US-time scheduling alignment.

Qualifications

• 1+ year US HRIS administration experience or 3+ years cumulative US HRIS experience.
• Hands-on experience with UKG strongly preferred.
• Knowledge of US I-9 compliance required.
• Proficiency in Microsoft Office applications.
• Familiarity with UKG and ADP systems preferred.
• Willing to work onsite at Bridgetowne, Quezon City.
• Open to working on a U.S. time zone schedule.

Responsibilities

• Act as System Analyst for the HRIS and assist daily HRIS team operations.
• Onboard Clinicians and Internal new hires into UKG.
• Provide functional/technical support for HR modules including iCIMS, Onboarding Gateway, Payroll and Benefits Prime.
• Review, test, and implement HR system releases, upgrades, and patches.
• Support super users by researching HR system problems and proposing solutions.
• Advise on best practices for HRIS setup to support business processes.
• Perform data entry and routine audits and reporting.

Skills

UKG HRIS

ADP familiarity

Data entry

Onboarding

User support

Tools

UKG

iCIMS

Onboarding Gateway

Payroll

Job description

The HRIS Coordinator is responsible for all employee data within our Human Resource Information System (HRIS), which is UKG and ADP. This role will assist in the day-to-day operation of the team by answering phone calls, emails, and providing information and assistance to all our employees. The HRIS Coordinator will be responsible for onboarding Clinicians and Internal employees into UKG, perform data clean up, and supporting the HRIS team. This role will assist in the review, testing, and implementation of HR system releases and upgrades. The HRIS Coordinator will provide general support to the organization and HR functions, including payroll, compliance, benefits & compensation, and performance management.

Responsibilities:

• Work as the System Analyst for our Human Resource Information System (HRIS) while assisting in the daily operation of the HRIS team by responding to phone calls, e-mails and providing information and assistance to all our employees to include log-in questions.
• Responsible for onboarding Clinicians and Internal new hires into UKG.
• Responsible for understanding HR project needs to provide functional and technical support for modules including iCIMS, Onboarding Gateway, Payroll, Benefits Prime, and Core.
• Assist in the review, testing, and implementation of HR system releases, upgrades, and patches. Collaborate with functional and technical team to coordinate application of upgrade or fix. Maintain HR system documentation associated with system modification and/or improvements.
• Provide support to “super users” including researching and resolving HR system problems, unexpected results or process flaws; performing scheduled activities; recommending solutions or alternate methods to meet business needs
• Act as an advisor to the firm on best practices for system setup that help support the business process.
• Perform data entry as needed, such as monthly audits and reporting

Requirements:

Education

Experience

• Minimum of 1 year in US HRIS administration, or 3 years of cumulative US HRIS experience
• Hands‑on experience with UKG strongly preferred
• Knowledge of U.S. I‑9 compliance required
• Proficiency in all Microsoft Office applications
• Familiarity with UKG and ADP systems preferred
• Any specific background checks / requirements - Standard MSG background check
• Willing to work onsite at Bridgetowne, Quezon City
• Must be open to working on a U.S. time zone schedule

EQUAL EMPLOYMENT OPPORTUNITY

Medical Solutions Philippines provides Equal Employment Opportunity in compliance with all applicable government laws, ensuring equal opportunity in all aspects of employment.

Data Privacy Disclaimer:

Medical Solutions Philippines is committed to protecting your privacy. This privacy policy applies to the personal data collected and processed during the recruitment process. We will process your personal data in accordance with applicable data protection legislation.

Purpose of Processing:

Your personal data will be collected and processed solely for the purpose of recruitment and selection activities related to the advertised position. This includes assessing your qualifications for the role, communicating with you during the recruitment process, and making hiring decisions.

Types of Personal Data Collected:

We may collect and process the following types of personal data:

• Contact information (e.g., name, address, email address, phone number)
• Professional qualifications and work experience
• Educational background and certifications
• Employment history and references
• Any other information you voluntarily provide in your application

Legal Basis for Processing:

Processing of your personal data is necessary for the performance of a contract to which you are a party (i.e., to assess your suitability for employment) and for our legitimate interests in making employment decisions.

Data Retention:

Your personal data will be retained for as long as necessary to fulfill the purposes outlined in this privacy policy, unless a longer retention period is required or permitted by law.

Disclosure of Personal Data:

Your personal data may be disclosed to third parties only when necessary for the purposes of recruitment and selection, such as to external recruitment agencies or background check providers. We will ensure that any third parties processing your data on our behalf do so securely and in accordance with applicable data protection laws.

Security of Personal Data:

We have implemented appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing and against accidental loss, destruction, or damage.

Your Rights:

You have the right to request access to, rectification of, or erasure of your personal data. You also have the right to restrict processing, object to processing, and the right to data portability. To exercise these rights, or if you have any questions regarding the processing of your personal data, please contact @wwrsintl.com

Consent:

By submitting your application, you consent to the processing of your personal data as described in this privacy policy.