HR Support and Administrative Compliance Specialist

Rising Hope EduTech Corporation; Bulacan; On-site; PHP 335,000 - 670,000; Full time

Job summary

Rising Hope EduTech Corporation in Bulacan seeks an Administrative Compliance and HR support professional to manage corporate admin systems and ensure regulatory conformance. You will handle permit tracking, LGU liaison, and drafting of official documents, while overseeing facilities and asset records.

The role includes onboarding and timekeeping duties, requiring 2–4 years of relevant experience. Ideal candidates hold a related degree, are highly detail-oriented, and able to work diplomatically

Qualifications

• Bachelor’s degree in Legal Management, Public Administration, Business Administration, or related discipline required.
• 2–4 years of direct hands-on experience managing corporate admin systems with LGUs or regulatory bodies.
• Deep knowledge of local business permitting cycles and regulatory codes.
• Exposure to baseline HR workflows: 201 file management, recruitment tracking, and timekeeping administration.
• Highly systematic, detail-oriented, and able to maintain diplomatic assertiveness.

Responsibilities

• Administrative Compliance & Regulatory Operations: track, map, and renew permits, licenses, and regulatory clearances.
• Liaise with external agencies during inspections and audits.
• Draft corporate documents, board resolutions, and legal letters; review vendor contracts.
• Facilities audit, vendor management, and asset/inventory control to ensure regulatory compliance.
• HR Support: onboarding, 201 file management, attendance tracking, and payroll data preparation.

Skills

Corporate Compliance

Regulatory Knowledge

HR Administration

Document Management

Education

Bachelor’s degree in Legal Management, Public Administration, Business Administration, or related discipline

Job description

Requirements

1. Education: Bachelor's degree in Legal Management, Public Administration, Business Administration, or a closely related discipline.
2. Experience: 2–4 years of directly handson experience managing corporate admin systems, handling statutory compliance, and executing interface duties with local government units (LGUs) or regulatory boards.
3. Core Compliance Skillset: Deep, practical mastery of local business permitting cycles, fire/sanitary/health regulatory codes, and corporate record security frameworks.
4. HR Capability: Solid, processdriven exposure to baseline human resource workflows (201 file management, foundational recruitment tracking, and timekeeping administration).
5. Personal Attributes: Highly systematic workspace organization, investigative problemsolving mindset, exceptional diplomatic assertiveness, and an uncompromising, precise attention to fine detail.

Responsibilities

1. Core Duties & Responsibilities
2. A. Administrative Compliance & Regulatory Operations (Primary Focus ~70%)
3. Permit & License Ownership: Act as the primary corporate point person for tracking, mapping, and executing timely applications and renewals for all local, municipal, and state business permits, Mayor's permits, sanitary/health clearances, fire safety inspection certificates, and structural zoning clearances.
4. External Agency Liaison: Serve as the official company representative and interface during onsite inspections, formal interactions, and external audits conducted by regulatory government bodies or municipal officers.
5. Corporate & Legal Administrative Support: Monitor compliance trends against evolving statutory rules; draft official corporate documentation, board resolutions, and legal letters; review thirdparty vendor contracts; and coordinate requests with corporate legal counsel.
6. Facilities Audit & Vendor Management: Oversee operational facility maintenance and health. Conduct performance audits on thirdparty service providers (security, maintenance, utilities, cleaning) to guarantee workspaces strictly comply with occupational health, safety, and regulatory standards.
7. Asset & Inventory Control: Maintain and regularize the master corporate asset register, audit distributed equipment allocations, and manage standard administrative procurement pipelines to ensure zero business operational disruptions.
8. B. Human Resources Support (Secondary Focus ~30%)
9. Recruitment Logistics Support: Coordinate interview schedules, manage candidate calendar invites, administer skills assessments, field initial screening phone calls, and update the internal applicant tracking pipeline.
10. Onboarding Fulfillment: Own newhire documentation workflows by collecting, vetting, and archiving mandatory compliance records (tax certificates, background screenings, health clearances), and coordinate dayone tools (company IDs, systems onboarding, and workspace setup).
11. HR Document Management: Organize and secure physical and cloudbased 201 files, ensuring absolute compliance with local data privacy acts and securing immediate readiness for routine audits.
12. Timekeeping Liaison: Consolidate daily attendance logs, systematically track leave allocations, and audit timekeeping anomalies to supply clean, formatted data inputs to the payroll processing team.