HR RECRUITMENT

Private Advertiser; Marilao; On-site; PHP 350,000 - 600,000; Full time

Job summary

Private Advertiser is seeking an HR Recruitment Specialist to lead end-to-end recruitment, including mass hiring for supermarket branches and other locations. You will source, screen, interview, hire, onboard, and coordinate candidates across multiple units, with emphasis on field recruitment and job fairs.

The role requires proactive sourcing, strong interviewing skills, and effective coordination with branch managers and HR teams to meet manpower needs in a fast-paced environment.

Qualifications

• Proven track record in full-cycle recruitment.
• Experience handling mass hiring for multiple branches or locations.
• Strong sourcing through online, offline, field-based channels.
• Experience staffing supermarkets, retail, FMCG, or fast-paced environments.
• Ability to manage multiple vacancies across branches and locations.

Responsibilities

• Manage end-to-end recruitment from manpower request to onboarding.
• Handle mass hiring for supermarket branches, kiosks, and other locations.
• Participate in job fairs and recruitment events.
• Conduct background checks and reference verification.
• Onboard and coordinate deployment of new hires; maintain recruitment records.

Skills

End-to-end recruitment

Mass hiring

Field sourcing

Interviewing

Stakeholder coordination

Education

Bachelor's Degree in HR/related field

Job description

The HR Recruitment Specialist is responsible for managing the end-to-end or full-cycle recruitment process of the Company. The position is responsible for sourcing, screening, interviewing, hiring, onboarding, and coordinating qualified candidates to support manpower requirements across supermarket branches, kiosks, Market Masters, store operations, warehouse, office staff, and other business units.

The HR Recruitment Specialist will handle multiple and high-volume hiring requirements, including mass hiring for different branches and operational locations. The role requires a proactive and resourceful recruiter who can identify and attract high-quality candidates through various online, offline, field-based, and community recruitment channels.

The position is also responsible for participating in and organizing recruitment activities such as job fairs, preparing the necessary requirements and documents for job fair participation, conducting field recruitment activities, performing background and reference checks, coordinating pre-employment requirements, and enrolling newly hired employees into the Company's designated system.

The Recruitment Specialist ensures timely hiring, proper documentation, quality candidate selection, and a positive candidate experience while supporting the Company's overall manpower and HR requirements.

Qualifications

Bachelor's Degree in Human Resources, Psychology, Business Administration, or any related field.

At least 3–5 years of experience in Recruitment, Talent Acquisition, or HR-related work.

With strong and proven experience in end-to-end or full-cycle recruitment.

With experience in mass hiring and high-volume recruitment.

Experience in handling multiple hiring requirements simultaneously.

Experience in recruitment for supermarkets, retail stores, kiosks, FMCG, food service, or other fast-paced industries is highly preferred.

Experience in recruiting for multiple branches, operational locations, and field-based positions.

Experience in sourcing and hiring employees such as Market Masters, market personnel, store personnel, kiosk personnel, warehouse staff, and other frontline or operational employees is an advantage.

Strong knowledge and experience in identifying and sourcing high-quality candidates based on position requirements and Company standards.

Knowledgeable in various recruitment channels, including job portals, social media, employee referrals, job fairs, community-based recruitment, and field sourcing.

Strong knowledge and experience in background checking and reference verification.

Capable of contacting and coordinating with an applicant's previous or current employer, subject to applicable authorization and Company procedures.

Capable of verifying the applicant's employment history and contacting the references provided by the applicant.

Experience in attending and coordinating job fairs and other recruitment activities.

Knowledgeable in preparing the necessary documents, materials, requirements, and coordination needed for job fair participation.

Knowledgeable in onboarding processes and pre-employment requirements.

Experience in enrolling or encoding newly hired employees into the Company's designated HR or employee management system.

Strong communication, interpersonal, interviewing, and negotiation skills.

Organized, detail-oriented, proactive, and dependable.

Ability to work under pressure and in a fast-paced environment.

Proficient in Microsoft Office applications.

Willing to conduct fieldwork and visit branches, kiosks, job fair locations, previous employers, or other locations when necessary for recruitment and verification purposes.

Main Responsibilities, Tasks, and Duties

A. Recruitment & Hiring

Manage and oversee the end-to-end recruitment process, from manpower request up to the onboarding and deployment of newly hired employees.

Handle recruitment requirements for supermarket branches, kiosks, Market Masters, store operations, warehouse personnel, office staff, and other business units.

Handle mass hiring, high-volume recruitment, and multiple vacancies across different branches and locations.

Monitor and manage manpower requests and ensure the timely fulfillment of hiring requirements.

Prepare and post job advertisements through various recruitment channels, including job portals, social media platforms, and other online and offline recruitment sources.

Actively source qualified applicants through various recruitment channels, including online sourcing, employee referrals, community-based recruitment, field sourcing, and job fairs.

Build and maintain a strong pool of qualified candidates for current and future manpower requirements.

Conduct resume screening and initial evaluation of applicants.

Conduct initial interviews, face-to-face interviews, and virtual interviews for rank-and-file, operational, frontline, and supervisory positions.

Evaluate applicants based on job qualifications, experience, competencies, and Company requirements.

Identify and recommend high-quality and qualified candidates to Hiring Managers.

Coordinate and schedule interviews between applicants and Hiring Managers.

Follow up applicants and Hiring Managers regarding interview results and hiring decisions.

Prepare and facilitate job offers to successful candidates.

Monitor the status of applicants throughout the recruitment process.

Maintain and regularly update applicant databases, recruitment trackers, and hiring reports.

B. Mass Hiring & Multi-Branch Recruitment

Handle large-scale recruitment requirements for supermarket branches, kiosks, Market Masters, and other operational locations.

Manage multiple hiring requirements simultaneously while ensuring that manpower needs are fulfilled within the required timeline.

Coordinate with Branch Managers, Operations, and other Department Heads regarding manpower requirements.

Develop and implement effective recruitment strategies for high-volume and difficult-to-fill positions.

Conduct field recruitment activities when necessary.

Visit branches, kiosks, markets, and other operational locations to support recruitment activities and manpower requirements.

Ensure timely sourcing, screening, and deployment of qualified employees across different branches and locations.

C. Job Fair & Recruitment Events

Attend and represent the Company during job fairs, career fairs, recruitment caravans, and other hiring events.

Coordinate and prepare all necessary requirements, documents, forms, recruitment materials, and logistical requirements for job fair participation.

Coordinate with job fair organizers, schools, local government units, employment offices, and other organizations regarding recruitment activities.

Conduct on-site applicant sourcing, screening, and initial interviews during job fairs and recruitment events.

Collect and organize applicant information and resumes obtained during recruitment activities.

Follow up qualified applicants after job fairs and recruitment events.

Ensure proper documentation and reporting of recruitment activities and job fair results.

D. Background Checking & Reference Verification

Conduct thorough background checking and reference verification of applicants in accordance with Company policies and applicable procedures.

Verify the employment history and work experience of applicants when necessary and properly authorized.

Contact the applicant's previous employers for employment verification, subject to applicable authorization, Company procedures, and privacy requirements.

Contact and verify the character or professional references provided by applicants.

Conduct phone calls, emails, or other appropriate verification methods to validate applicant information.

Perform field verification when necessary and authorized by the Company.

Document and maintain records of background and reference checking results.

Immediately report any discrepancies or significant findings to the appropriate Hiring Manager or HR Management.

E. Onboarding & Employee Coordination

Facilitate the onboarding process of newly hired employees.

Coordinate with newly hired employees regarding their job offers, requirements, onboarding schedules, orientation, and deployment.

Monitor and follow up the completion of pre-employment requirements.

Ensure that all required documents are properly submitted prior to deployment, in accordance with Company procedures.

Prepare and organize necessary onboarding documents and forms.

Coordinate with different departments regarding the deployment and assignment of newly hired employees.

Assist in conducting Company orientation and orientation regarding Company policies and the Employee Code of Conduct.

Ensure a smooth transition of newly hired employees from recruitment to onboarding and deployment.

F. System Enrollment & Recruitment Documentation

Enroll, encode, and update newly hired employees in the Company's designated HR, employee management, or recruitment system.

Ensure the accuracy and completeness of employee information entered into the system.

Maintain and update applicant databases and employee recruitment records.

Monitor the status of newly hired employees and ensure that their information is properly recorded.

Maintain recruitment trackers, manpower reports, and other recruitment-related records.

Prepare regular recruitment reports, including hiring status, applicant status, manpower requirements, and other relevant recruitment data.

Ensure proper filing, documentation, and confidentiality of applicant and recruitment records.

G. Administrative & HR Support

Maintain proper recruitment documentation and records.

Assist applicants and employees with recruitment-related concerns.

Coordinate with different departments regarding manpower requirements and recruitment activities.

Support HR operations and other administrative requirements related to recruitment and onboarding.

Visit branches, kiosks, job fair locations, and other operational areas when necessary.

Perform other HR and administrative duties related to recruitment as may be assigned by Management.