HR Recruiting Virtual Assistant

VA Masters; Butuan; On-site; PHP 300,000 - 540,000; Full time

Job summary

VA Masters is seeking a Driver Recruitment & Onboarding Coordinator to bring our hiring process in-house. You will handle candidate communication, scheduling, and ATS-based tracking from first contact through onboarding.

The ideal candidate is highly organized, capable of running several candidate pipelines, and comfortable coordinating with teams across two locations. Strong written and verbal communication is essential.

Qualifications

• Proficiency in Excel, Google Sheets, and Word/Google Docs.
• Experience working within an Applicant Tracking System (ATS).
• Strong candidate outreach, follow-up, and scheduling skills.
• Dependable, precise, and able to work under little supervision.
• Strong communication skills, both written and verbal.

Responsibilities

• Carry out outreach and steady follow-up with driver candidates throughout the hiring process.
• Arrange and confirm appointments with driver applicants.
• Handle candidate flow and pipeline status within the ATS.
• Coordinate onboarding steps and documentation for newly hired drivers.
• Work with on-site teams across two locations so hiring and onboarding activities stay aligned.
• Keep accurate, up-to-date candidate records in Excel, Google Sheets, and Word/Docs.
• Speak with candidates proactively so they stay engaged and informed at each stage.
• Back the move of recruitment processes from external support to an in-house workflow.

Tools

Excel

Google Sheets

Word/Google Docs

ATS

Job description

Job Summary:
We're happy to be taking on a Driver Recruitment & Onboarding Coordinator to back our hiring process for driver candidates. The role sits at the centre of bringing our recruitment and onboarding workflow in-house, handling candidate communication, scheduling, and ATS-based tracking from first contact through to onboarding. The right person is highly organized, comfortable running several candidate pipelines, and confident coordinating with teams across different locations.

Key Responsibilities:

• Carry out outreach and steady follow-up with driver candidates throughout the hiring process
• Arrange and confirm appointments with driver applicants
• Handle candidate flow and pipeline status within the ATS
• Coordinate onboarding steps and documentation for newly hired drivers
• Work with on-site teams across two locations so hiring and onboarding activities stay aligned
• Keep accurate, up-to-date candidate records in Excel, Google Sheets, and Word/Docs
• Speak with candidates proactively so they stay engaged and informed at each stage
• Back the move of recruitment processes from external support to an in-house workflow

Mandatory Skills:

• Proficiency in Excel, Google Sheets, and Word/Google Docs
• Experience working within an Applicant Tracking System (ATS)
• Strong candidate outreach, follow-up, and scheduling skills
• Dependable, precise, and able to work under little supervision
• Strong communication skills, both written and verbal

Preferred Skills:

• Prior experience in recruitment or HR coordination, ideally within driver, transportation, or logistics hiring
• Experience coordinating onboarding processes end-to-end
• Ability to juggle several candidate pipelines across different locations at once
• Familiarity with driver recruitment platforms or industry-specific hiring practices

Why Join Us:

This is a strong opening to play a key part in building an in-house recruitment function from the ground up. You'll work closely with a growing team, get exposure to end-to-end hiring and onboarding, and hold real ownership over how candidates move through the process.