HR & Payroll Administrator | Onsite | Ortigas | Mid Shift | Weekends Off

Emapta; Mandaluyong; On-site; PHP 2,483,000 - 3,808,000; Full time

Benefits offered by this job

Competitive Salary Package

HMO coverage for dependents

Office in Ortigas (SM Megamall area)

Fixed weekends off

Salary Advance Program

Up-skilling via Emapta Academy

Job summary

Emapta Philippines is hiring an HR & Payroll Administrator to support the UK care services with payroll, employee lifecycle, and workforce compliance, ensuring accurate payments and regulatory adherence. This onsite role strengthens our UK payroll operations and HR administration within a dynamic multi-site environment.

The ideal candidate has 2–3 years of HR or payroll experience, knowledge of UK payroll processes, and discretion handling confidential data.

Qualifications

• 2–3 years in HR administration and/or payroll administration.
• Knowledge of UK payroll processes and employment legislation.
• Experience handling confidential employee and payroll information.

Responsibilities

• Maintain accurate employee records and HR databases.
• Administer the employee lifecycle including onboarding and offboarding.
• Prepare contracts, offer letters, and HR documentation.
• Manage absence, annual leave, and sickness reporting.
• Support recruitment and onboarding documentation.
• Assist with background checks and right-to-work verification.
• Respond to HR policy and benefits inquiries.

Skills

Organizational skills

Attention to detail

Communication

Prioritization

Excel

Numerical skills

Education

GCSEs or equivalent

CIPD Level 3 (preferred)

Tools

Paycircle

PeopleHR

HRIS

Job description

Support the Workforce Caring for Communities Across the UK

Behind 140+ UK care services is a workforce that depends on exceptional HR administration to stay supported, compliant, and paid accurately. As an HR & Payroll Administrator, you'll become part of that critical foundation, strengthening payroll, employee lifecycle, and workforce compliance. Emapta connects top 1% talent to distinguished international exposure, specialist development, and lasting HR career value.

Your Global HR Career Snapsho t

• Employment Type: Full-time
• Shift: Mid Shift (Monday to Friday, 4:00 PM-1:00 AM PHT), Weekends Off
• Work Setup: Onsite, SM Mega Tower, Ortigas

Exciting Perks Await!

• Competitive Salary Package
• HMO coverage with free dependent upon regularization
• Prime office location in Ortigas (Easy access to MRT stations, restaurants, and banks)
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

Essential Experience

• 2 to 3 years of experience in HR administration and/or payroll administration
• Knowledge of UK payroll processes and employment legislation
• Experience handling confidential employee and payroll information

Essential Qualifications

• GCSEs or equivalent qualifications, including English and Mathematics
• CIPD Level 3 qualification or willingness to work toward it, preferred

Skills & Competencies

• Strong organizational and administrative skills
• High level of accuracy and attention to detail
• Excellent communication and interpersonal skills
• Ability to prioritize workloads and meet deadlines
• Proficiency in Microsoft Office, particularly Excel
• Strong numerical, analytical, and problem-solving skills
• High level of discretion, professionalism, and confidentiality

Technical Skills

• HR compliance support and administration
• HR Information Systems (HRIS) and HR management systems
• HRIS administration and maintenance
• Payroll processing and administration

Soft Skills

• Strong accountability and ownership
• Active listening and effective communication
• Adaptability and flexibility in a dynamic environment
• Analytical thinking and sound decision-making
• Detail-oriented and results-driven approach
• Commitment to accuracy, precision, and quality

Desirable

• Experience using payroll and HR software such as Paycircle and PeopleHR
• Experience working in a multi-site or fast-paced environment

Your Daily Tasks

HR Administration

• Maintain accurate and up-to-date employee records and HR databases
• Administer the employee lifecycle, including onboarding, employment changes, and offboarding
• Prepare employment contracts, offer letters, and other HR documentation
• Manage absence records, annual leave tracking, and sickness reporting
• Support recruitment activities and process new starter documentation
• Assist with employee background checks and right-to-work verification
• Respond to employee inquiries regarding HR policies, benefits, and procedures
• Support HR projects and initiatives as required

Payroll Administration

• Collect, verify, and process payroll data, including onboarding and offboarding information, salary adjustments, overtime and bonus payments, statutory payments, and pension contributions
• Coordinate with payroll providers or internal payroll teams to ensure accurate and timely payroll processing
• Reconcile payroll reports and resolve discrepancies
• Ensure compliance with HMRC requirements and UK payroll legislation
• Maintain payroll records and confidential employee information
• Support year-end payroll activities, including P60s and reporting requirements

Compliance & Reporting

• Ensure HR and payroll processes comply with UK employment law, GDPR requirements, and company policies
• Produce HR and payroll reports as required
• Monitor visa expiry dates and right-to-work documentation
• Support audits and compliance reviews

About the Client

Our client is one of the UK's largest and fastest-growing private care providers, operating over 140 care services nationwide. They deliver residential, nursing, dementia, respite, and specialist care, creating supportive environments tailored to individual needs. From their beginnings as a family-run care home, they have expanded through new developments and acquisitions while preserving a people-first approach. Their teams combine compassionate care, professional expertise, and personalized support to promote dignity, independence, wellbeing, and quality of life for residents across their communities.

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.