People & Culture Administration Assistant | Hybrid | Makati | Day Shift

Emapta; Makati; Hybrid; PHP 350,000 - 550,000; Full time

Benefits offered by this job

Day 1 HMO coverage

Competitive salary package

Day shift schedule

Hybrid work arrangement

Makati office access

Job summary

Emapta Philippines is hiring a People & Culture Administration Assistant to support HR and administration for our Australia-based clients. The role includes maintaining staff records, handling clearances, and processing HR tasks in a hybrid Makati environment.

You will work with a dedicated team, ensuring compliance, smooth interview processes, and accurate documentation while contributing to a culture of service and confidentiality.

Qualifications

• 3 to 5 years of relevant experience in HR, administration, or people operations.
• High energy, enthusiasm, and ambition in a fast-paced environment.
• Strong initiative and independent judgment and decision-making.
• Professional and confident telephone communication skills.

Responsibilities

• Support the interview process through reference checks and employment paperwork administration.
• Maintain National Police Clearances and other compliance checks.
• Maintain accurate staff files and training records.
• Prepare confidential correspondence using Microsoft Word and other Office apps.
• Liaise professionally with clients, employees, and candidates as a representative of the organization.

Skills

HR administration

People operations

Recruitment support

Telephone communication

Education

Bachelor's degree in HR or related field

Tools

Microsoft Word

MS Office

HRIS

Job description

Strengthen the Workforce Behind Care Across Australia

Care starts with people-and people need strong foundations. As a People & Culture Administration Assistant, you will support the workforce behind Australia's aged care, disability, and community services, keeping records, clearances, and HR processes on track. Grow your international people operations expertise with Emapta and take your career to the global stage.

Your Career Snapshot

• Employment Type: Full-time
• Shift: Day Shift (Monday to Friday, 8:30 AM-5:30 PM ACST), Weekends Off
• Work Setup: Hybrid (1-2 days in office, 3 days WFH), Makati

Exciting Perks Await!

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Day Shift Schedule
• Hybrid work arrangement
• Prime office location in Makati (Easy access to MRT stations, restaurants, and banks)
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• 3 to 5 years of relevant experience in HR, administration, or people operations
• High level of energy, enthusiasm, and ambition in a fast-paced work environment
• Strong initiative and confidence in independent judgment and decision-making
• Professional and confident telephone communication skills
• Strong ability to absorb and apply new knowledge quickly
• High level of professionalism when interacting with people
• Ability to work effectively under pressure and meet tight deadlines
• Strong teamwork and collaboration skills, with the ability to work independently
• Strong commitment to delivering excellent service to staff and clients
• High level of loyalty, discretion, and confidentiality
• Strong organizational and prioritization skills

Your Daily Tasks

• Support the interview process through reference checks and employment paperwork administration
• Manage National Police Clearances, DHS clearances such as Working with Children Checks, NDIS Worker Screening Clearance renewals, and Visa Entitlement Verification Online (VEVO) checks
• Maintain accurate and up-to-date staff files
• Maintain staff training records
• Prepare confidential correspondence and documents using Microsoft Word and other Microsoft Office applications
• Assist with audit preparation as required
• Support day-to-day administrative duties across the office
• Liaise professionally with clients, employees, and candidates as a representative of the organization
• Assist office personnel as required
• Prepare reports and support data collation
• Maintain staff information within internal databases and allocation systems
• Answer telephone calls and manage enquiries professionally
• Assist with office procedures
• Manage email communications
• Order stationery and office supplies
• Implement continuous improvement processes in line with organizational directives
• Perform other duties as defined by the Manager

About the Client

Our client is an established Australian health and community care provider delivering services nationwide since 2004. They support older people, individuals with disabilities, children, and families through in-home aged care, disability support, allied health, nursing, community care, and staffing solutions. As a registered NDIS and approved aged care provider, they connect clients with qualified professionals and personalized support designed to promote independence, wellbeing, safety, and community participation while maintaining high standards of care and service.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.