HR Clerk Reliever

Marand Family Resort; Philippines; On-site; PHP 201,000 - 290,000; Full time

Job summary

Marand Family Resort in the Philippines is seeking a Reliever HR Administrative Assistant to support the Human Resources team in daily operations. This contractual, full-time role focuses on clerical duties, records management, recruitment support, onboarding and offboarding tasks.

The ideal candidate holds a bachelor’s degree in HR-related fields, is proficient in MS Office, and has familiarity with HRIS or payroll systems.

Qualifications

• Bachelor's degree in HRM, Business Admin, Psychology, or related field.
• Prior HR experience in administrative support is an advantage.
• Familiarity with Philippine labor laws and HR policies.
• Proficiency in MS Office; familiarity with HRIS or payroll software.
• Strong organizational and record-keeping skills.

Responsibilities

• Provide administrative support to the HR Department in day-to-day operations.
• Maintain employee records and 201 files with confidentiality and accuracy.
• Assist recruitment: posting vacancies, scheduling interviews, coordinating applicants.
• Support onboarding and offboarding processes and documentation.
• Monitor attendance, leave, overtime, and timekeeping records.
• Assist payroll prep by compiling attendance and payroll documents.
• Support benefits administration and government contributions.
• Prepare HR forms, reports, contracts, notices, and other personnel documents.
• Respond to employee inquiries and escalate when needed.
• Coordinate orientations, training, meetings, and company events.
• Ensure compliance with labor laws and company policies.

Skills

HR functions knowledge

Recruitment support

Records management

Timekeeping & payroll support

MS Office proficiency

HRIS / payroll software experience

Education

Bachelor's degree in Human Resource Management, Business Administration, Psychology, or related field

Tools

HRIS

Payroll software

MS Excel

Job description

• Employment Status: Contractual

• Position Type: Reliever

• Work Arrangement: Full-time

Key Duties and Responsibilities

• Provide administrative and clerical support to the Human Resources Department in the day-to-day HR operations.

• Maintain and update employee records, 201 files, HR databases, and other personnel documents while ensuring confidentiality and accuracy.

• Assist in the recruitment process by posting job vacancies, scheduling interviews, coordinating with applicants, and preparing pre-employment requirements.

• Assist in the onboarding and offboarding process, including preparation of employment documents, orientation materials, clearances, and employee records.

• Monitor employee attendance, leave applications, overtime, and other timekeeping records, ensuring complete and accurate documentation.

• Assist in the preparation and processing of payroll by compiling attendance records and other payroll-related documents.

• Support the administration of employee compensation and benefits by preparing required documents, processing government-mandated contributions, and assisting with employee benefit transactions.

• Prepare, file, and organize HR forms, reports, contracts, notices, and other personnel-related documents.

• Respond to employee inquiries regarding HR policies, benefits, leave, attendance, and other HR-related concerns, referring complex matters to the HR Officer or HR Manager when necessary.

• Coordinate HR activities such as employee orientations, training programs, meetings, and company events.

• Assist in monitoring employee compliance with company policies and support the implementation of disciplinary and performance management processes through proper documentation.

• Help ensure compliance with labor laws, government regulations, and company policies by maintaining accurate HR records and supporting required reports.

• Perform other HR-related administrative and clerical duties as assigned by the HR Officer, HR Manager, or Management.

Qualifications:

• Bachelor's degree in Human Resource Management, Business Administration, Psychology, or a related field.

• Previous experience in Human Resources, administrative support, or office administration is an advantage but not required.

• Basic knowledge of Human Resource functions, including recruitment, employee records management, timekeeping, payroll support, compensation and benefits, and employee relations.

• Familiarity with Philippine labor laws, government-mandated benefits, and HR policies is an advantage.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook); experience with Human Resource Information Systems (HRIS) or payroll software is an advantage.

• Strong organizational, administrative, and record-keeping skills with the ability to manage multiple tasks and meet deadlines.