HR Assistant

Nailtropics; Las Piñas; On-site; PHP 268,000 - 469,000; Full time

Job summary

Nailtropics in Metro Manila is seeking an HR professional to support recruitment activities, onboarding, timekeeping, and attendance, plus offboarding and general HR tasks. The role involves posting jobs, screening resumes, interviewing, and maintaining candidate records.

It also covers onboarding coordination, documentation, timekeeping monitoring, payroll-related reports, and employee separations. Occasional cross-functional HR support is expected to ensure smooth operations.

Responsibilities

• Assist in posting job openings on various job portals and social media platforms
• Screen resumes and shortlist qualified candidates
• Source and join job fairs
• Schedule interviews and coordinate with hiring managers
• Conduct initial interviews
• Maintain and update recruitment trackers and applicant databases
• Facilitate pre-employment requirements and documentation
• Coordinate new hire onboarding schedules
• Prepare onboarding materials and orientation presentations
• Ensure completion of all onboarding documents (e.g., contracts, policies, government forms)
• Monitor daily attendance and time records
• Maintain and update employee timekeeping systems
• Monitor leave applications and track balances
• Prepare timekeeping reports for payroll processing
• Address attendance discrepancies and coordinate with employees/supervisors
• Administer the end-to-end employee offboarding process for resignations, retirements, terminations, and end-of-contract separations.
• Coordinate with department heads and support functions (Finance, IT, Operations, Admin, etc.) for employee clearance and return of company assets.
• Process requests for Certificates of Employment (COE), BIR Form 2316, and other separation-related documents.
• Coordinate with Payroll regarding final pay computation, deductions, and release schedules.
• Support in other HT facets if needed.

Job description

1. Recruitment Support

• Assist in posting job openings on various job portals and social media platforms
• Screen resumes and shortlist qualified candidates
• Source and join job fairs
• Schedule interviews and coordinate with hiring managers
• Conduct initial interviews
• Maintain and update recruitment trackers and applicant databases

2. Onboarding

• Facilitate pre-employment requirements and documentation
• Coordinate new hire onboarding schedules
• Prepare onboarding materials and orientation presentations
• Ensure completion of all onboarding documents (e.g., contracts, policies, government forms)

3. Timekeeping & Attendance

• Monitor daily attendance and time records
• Maintain and update employee timekeeping systems
• Monitor leave applications and track balances
• Prepare timekeeping reports for payroll processing
• Address attendance discrepancies and coordinate with employees/supervisors

4. Off Boarding

• Administer the end-to-end employee offboarding process for resignations, retirements, terminations, and end-of-contract separations.
• Coordinate with department heads and support functions (Finance, IT, Operations, Admin, etc.) for employee clearance and return of company assets.
• Process requests for Certificates of Employment (COE), BIR Form 2316, and other separation-related documents.
• Coordinate with Payroll regarding final pay computation, deductions, and release schedules.

5. Support in other HT facets if needed.