HR Analyst

GECO Asia Pte Ltd; Manila; On-site; PHP 290,000 - 424,000; Full time

Job summary

GECO Asia Pte Ltd is seeking an HR Admin professional to support exit management processes, employee relations, and data administration in Manila. The role involves handling demand letters, settlements, documentation, and system updates to ensure accurate records and compliance.

You will log DOLE cases, manage ERCM records, and coordinate with vendors for outplacement and benefits extensions, while maintaining strict confidentiality of sensitive information.

Qualifications

• Experience in HR admin with a focus on exit management.
• Ability to log and track ER cases with confidentiality.
• Data entry and documentation management experience.

Responsibilities

• Prepare and issue demand letters for separating employees.
• Create and process invoices related to exit transactions.
• Send exit checklists and required separation documentation.
• Generate and prepare Settlement Agreements.
• Create Exit Separation Requests in applicable systems.
• Generate and issue reminder letters as needed.
• Update employee exit status and records in local tools (e.g., PESH, MyExit).
• Coordinate and endorse eligible employees to vendors for outplacement services.
• Facilitate endorsements to Total Rewards (TR) for HMO extension requests.
• Process Prima Care endorsements and related documentation.
• Log and maintain DOLE-related cases and documentation.
• Log and track Employee Relations Case Management (ERCM) records.
• Ensure accurate and timely documentation of employee relations cases and activities.
• Maintain confidentiality of sensitive employee information.
• Review and approve Payment Election requests in accordance with established guidelines.
• Support contract pull-out and related administrative activities.

Skills

Attention to Detail

Data Accuracy

Confidentiality

Process Compliance

Admin Documentation

Stakeholder Coordination

Effective Communication

Time Management

Tools

PESH

MyExit

Job description

Key Responsibilities

Exit Management

Support end-to-end exit administration and separation processing activities, including:

• Prepare and issue demand letters for separating employees.
• Create and process invoices related to exit transactions.
• Send exit checklists and required separation documentation.
• Generate and prepare Settlement Agreements.
• Create Exit Separation Requests in applicable systems.
• Generate and issue reminder letters as needed.
• Update employee exit status and records in local tools (e.g., PESH, MyExit).
• Coordinate and endorse eligible employees to vendors for outplacement services.
• Facilitate endorsements to Total Rewards (TR) for HMO extension requests.
• Process Prima Care endorsements and related documentation.

Employee Relations

Provide administrative support for Employee Relations processes, including:

• Log and maintain DOLE-related cases and documentation.
• Log and track Employee Relations Case Management (ERCM) records.
• Ensure accurate and timely documentation of employee relations cases and activities.
• Maintain confidentiality of sensitive employee information.

Employee Data Management

Support employee data administration and transaction processing, including:

• Review and approve Payment Election requests in accordance with established guidelines.
• Support contract pull-out and related administrative activities.

Core Competencies

• Attention to Detail
• Data Accuracy and Quality Management
• Confidentiality and Information Security
• Process Compliance
• Administrative and Documentation Management
• Stakeholder Coordination
• Effective Communication
• Time Management and Prioritization

Success Measures

• Timely completion of assigned transactions and requests.
• Accuracy and quality of documentation and system updates.
• Compliance with service level agreements (SLAs) and operational procedures.
• Positive collaboration with internal stakeholders, vendors, and support teams.
• Adherence to data privacy and confidentiality requirements.