HR & Admin Specialist

DOCQUITY PHILIPPINES CORPORATION; Taguig; Hybrid; PHP 320,000 - 460,000; Full time

Job summary

DOCQUITY Philippines Corporation in Taguig is seeking an HR Administrator to handle recruitment, onboarding, and HR administration across the employee lifecycle.

You will coordinate hiring, contracts, background checks, and onboarding logistics, while maintaining accurate records and ensuring smooth office and admin support.

Responsibilities

• Post job vacancies on approved platforms and coordinate recruitment logistics
• Screen CVs based on defined criteria and shortlist candidates for HR Manager review
• Schedule interviews, coordinate with hiring managers, and manage candidate communications
• Prepare offer letters, employment contracts, and onboarding documentation
• Coordinate background checks and pre-employment requirements
• Manage onboarding logistics including system access, equipment, and orientation scheduling
• Maintain accurate and up-to-date employee records (physical and digital)
• Manage employee personal data, employment contracts, letters, and documentation
• Prepare HR letters including employment confirmation, references, warnings, and exit letters
• Coordinate probation tracking and confirmation documentation

Job description

About the role

This role encompasses recruitment and onboarding execution, employee records and HR administration, employee lifecycle management, payroll and benefits administration support, office administration and facilities management, and IT and asset administration.

Key responsibilities

• Post job vacancies on approved platforms and coordinate recruitment logistics

• Screen CVs based on defined criteria and shortlist candidates for HR Manager review

• Schedule interviews, coordinate with hiring managers, and manage candidate communications

• Prepare offer letters, employment contracts, and onboarding documentation

• Coordinate background checks and pre-employment requirements

• Manage onboarding logistics including system access, equipment, and orientation scheduling

• Maintain accurate and up-to-date employee records (physical and digital)

• Manage employee personal data, employment contracts, letters, and documentation

• Prepare HR letters including employment confirmation, references, warnings, and exit letters

• Coordinate probation tracking and confirmation documentation