HR Admin Associate (Fixed-Term)

VG SUPPLY CHAIN, INC.; Muntinlupa; On-site; PHP 240,000 - 360,000; Full time

Job summary

VG SUPPLY CHAIN, INC. in Metro Manila seeks an HR Admin Associate to support procurement, inventory, engagement logistics, and HR communications. You will handle PRs, track supplies including uniforms and PPEs, and assist with engagement activities.

The role covers cash advances processing, liquidation with receipts, and on-ground event support, requiring strong clerical skills and coordination with vendors.

Qualifications

• Experience handling HR and admin procurement processes.
• Ability to monitor PRs and coordinate with suppliers.
• Strong inventory control for uniforms, PPEs and supplies.
• Perform clerical duties and maintain HR/Admin records.

Responsibilities

• Facilitate Purchase Requests (PR) for HR and admin requirements.
• Monitor PR status from request to delivery.
• Maintain procurement records and documentation.
• Manage inventory of safety shoes, uniforms, PPEs, and other HR/Admin supplies.
• Track issuance and replenishment; document stock levels.
• Process cash advances for employee engagements; ensure liquidation with supporting documents.
• Provide admin/logistical support for employee engagement activities; handle event setup.
• Create and design HR announcements using Canva; disseminate company announcements.
• Perform clerical tasks and maintain organized HR/Admin records.

Skills

Procurement

PR Monitoring

Inventory Management

Financial Processing

Event Logistics

HR Communications

Clerical / Documentation

Tools

Canva

Job description

The HR Admin Associate provides administrative support for HR and Admin functions, focusing on procurement processing, inventory management, employee engagement logistics, and HR communications. The role ensures efficient handling of PRs, monitoring of supplies (including uniforms and PPEs), and smooth execution of engagement activities.

Key Responsibilities

Procurement & PR Monitoring

• Facilitate Purchase Requests (PR) for all HR and administrative requirements (office supplies, uniforms, PPEs, engagement needs, etc.)

• Handle PR monitoring and tracking, ensuring timely status updates from request to delivery

• Maintain organized procurement records and documentation

Inventory Management (Uniforms, PPEs, Supplies)

• Maintain and monitor inventory of:

  • Safety shoes

  • Uniforms

  • Personal Protective Equipment (PPEs)

  • Other HR/Admin supplies

• Track issuance and replenishment of items

• Ensure proper documentation of released and available stocks

• Conduct periodic inventory checks and reporting

Financial Processing

• Process cash advances for employee engagement activities

• Prepare and ensure timely and accurate liquidation with complete supporting documents

• Maintain proper filing of receipts and expense reports

Employee Engagement Support

• Provide administrative and logistical support for employee engagement activities

• Perform legwork and on-ground execution, including:

  • Event setup and decorations

  • Preparation of materials and supplies

  • Coordination of logistics (venue, food, equipment)

  • Printing of event collaterals (certificates, signages, tarpaulins)

• Coordinate with vendors and stakeholders to ensure smooth implementation

HR Communications & Clerical Support

• Create and design HR announcements using Canva

• Assist in dissemination of company announcements

• Perform clerical tasks such as filing, documentation, and reporting

• Maintain organized HR and Admin records