HR Admin

MR DIY Philippines; Philippines; On-site; PHP 240,000 - 360,000; Full time

Job summary

MR DIY Philippines is seeking a detail-oriented HR Admin to support HR and administrative operations. The role covers employee records, office administration, facilities coordination, billing, and purchasing processes.

Ideal candidates have a Bachelor’s degree in a related field and at least 1 year of experience with strong organizational and communication skills. Proficiency in MS Office and HRIS/ERP systems is preferred. Confidential information handling is essential.

Qualifications

• Bachelor’s degree in Business Administration, HR Management or related field.
• 1 year of experience in HR administration, office management, or related roles.
• Strong organizational and multitasking skills.
• Proficiency in MS Office and familiarity with HRIS or ERP systems.
• Excellent communication and interpersonal skills.
• Attention to detail and ability to handle confidential information.

Responsibilities

• Maintain employee records and HR documentation in compliance with company policies.
• Handle correspondence, filing, and general office administration.
• Support HR initiatives such as employee engagement activities and training logistics.
• Oversee office facilities, ensuring a safe, clean, and productive work environment.
• Coordinate with vendors and service providers for maintenance, repairs, and office supplies.
• Manage seating arrangements, equipment allocation, and space utilization.
• Monitor compliance with health and safety standards.
• Process invoices, reimbursements, and expense claims accurately and on time.
• Liaise with finance to ensure proper documentation and approvals for billing.
• Track and reconcile payments to vendors and service providers.
• Maintain records of financial transactions related to HR and facilities.
• Source and procure office supplies, equipment, and services in line with company policies.
• Maintain inventory of office supplies and ensure timely replenishment.
• Prepare purchase orders and monitor delivery schedules.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Team collaboration

Education

Bachelor's degree in Business Administration, HR Management, or related field

Tools

MS Office

HRIS/ERP systems

Job description

About The Job HR Admin

We are seeking a detail-oriented and proactive HR Admin to support the smooth operation of administrative, facilities, billing, and purchasing functions. This role ensures efficient office management, accurate financial processing, and effective coordination of resources to support both HR and organizational needs.

Key Responsibilities

Administration

• Maintain employee records and HR documentation in compliance with company policies.
• Handle correspondence, filing, and general office administration.
• Support HR initiatives such as employee engagement activities and training logistics.

Facilities Management

• Oversee office facilities, ensuring a safe, clean, and productive work environment.
• Coordinate with vendors and service providers for maintenance, repairs, and office supplies.
• Manage seating arrangements, equipment allocation, and space utilization.
• Monitor compliance with health and safety standards.

Billing & Finance Support

• Process invoices, reimbursements, and expense claims accurately and on time.
• Liaise with finance to ensure proper documentation and approvals for billing.
• Track and reconcile payments to vendors and service providers.
• Maintain records of financial transactions related to HR and facilities.

Purchasing

• Source and procure office supplies, equipment, and services in line with company policies.
• Maintain inventory of office supplies and ensure timely replenishment.
• Prepare purchase orders and monitor delivery schedules.

Qualifications

• Bachelors degree in Business Administration, HR Management, or related field.
• 1 year of experience in HR administration, office management, or related roles.
• Strong organizational and multitasking skills.
• Proficiency in MS Office and familiarity with HRIS or ERP systems.
• Excellent communication and interpersonal skills.
• Attention to detail and ability to handle confidential information.

Competencies

• Problem-solving and resourcefulness.
• Financial accuracy and accountability.
• Team collaboration and adaptability.