HR Admin Assistant

vamasters, Inc.; Palayan; Presencial; PHP 335.000 - 603.000; Jornada completa

Descripción de la vacante

vamasters, Inc. is seeking an HR Admin and Appointment Setter to support small businesses and nonprofits.

You will research prospects, conduct warm outreach calls, and book discovery calls while keeping our CRM, calendar, and prospect lists organized. The ideal candidate communicates clearly in English, speaks professionally on the phone, and follows scripts with careful attention to detail, protecting confidential information.

Formación

• Clear, confident spoken and written English.
• Friendly, professional phone presence with strong active listening.
• Ability to follow a script naturally while adapting to each conversation.
• Sound judgment, including knowing when to escalate questions about HR, legal, tax, or accounting.
• Comfortable with Gmail, Google Calendar, and Google Sheets or Excel, or able to learn them quickly.
• Strong respect for confidentiality and data privacy.
• Professional video meeting etiquette.
• Quiet calling space, reliable internet connection, and a quality headset.
• Thorough in checks, dependable in follow-up, and able to manage own workload.
• Strong communication skills and quick to apply feedback.

Responsabilidades

• Research small and growing businesses and nonprofits that fit the ideal client profile.
• Place warm, professional introductory and follow-up calls with an approved conversational script.
• Qualify leads by listening, asking thoughtful questions, and reading context clues.
• Schedule and confirm discovery calls; manage Google Calendar availability and reminders.
• Capture detailed notes, lead status, and next steps in Salesforce.
• Keep prospect lists clean in Google Sheets or Excel and track outreach.
• Support Gmail inbox coordination and HoneyBook workflows.
• Use AI tools for drafting and research with confidentiality in mind.
• Prepare weekly reports and participate in weekly video check-ins.
• Assist with client onboarding follow-ups, newsletter scheduling, and basic QuickBooks organization.

Conocimientos

English fluency

Phone presence

Script following

Data privacy

Gmail/Calendar/Sheets

Video etiquette

Time management

Workload ownership

Communication/feedback

Herramientas

Salesforce

HoneyBook

QuickBooks

ChatGPT/Claude

Descripción del empleo

Job Summary

Small businesses and nonprofits often do not realize how much they need HR help until someone friendly picks up the phone, and a warm, confident HR Admin and Appointment Setter with strong admin skills will be that caller. You will research prospects, place friendly outreach calls, qualify leads, and book discovery calls, all while keeping our CRM, calendar, and prospect lists organized. A candidate who is at ease on the phone, follows through on details, and is eager to learn more about HR while growing with us is the ideal fit.

Key Responsibilities

• Research small and growing businesses and nonprofits that fit our ideal client profile and find the right decision-makers
• Place warm, professional introductory and follow-up calls with an approved conversational script
• Listen closely, ask thoughtful questions, and read context clues to qualify leads
• Schedule and confirm discovery calls, and manage Google Calendar availability, reminders, rescheduling, and conflicts
• Capture detailed call notes, lead status, and next steps in Salesforce
• Keep prospect lists clean in Google Sheets or Excel, remove duplicates, and track all outreach
• Support Gmail inbox coordination and HoneyBook inquiry and appointment workflows
• Use AI tools such as ChatGPT and Claude for approved drafting and research, always checking the output and protecting confidential information
• Prepare clear weekly reports and attend a weekly video check-in to share progress
• Take on further support as the role grows, including client onboarding follow-ups, newsletter scheduling, referral-partner follow-up, and basic QuickBooks record organization

Mandatory Skills

• Clear, confident spoken and written English
• Friendly, professional phone presence with strong active listening skills
• Ability to follow a script naturally while adapting to each conversation
• Sound judgment, including knowing when to escalation questions instead of giving HR, legal, tax, or accounting advice
• Comfortable with Gmail, Google Calendar, and Google Sheets or Excel, or able to learn them quickly
• Strong respect for confidentiality and data privacy
• Professional video meeting etiquette
• Quiet calling space, reliable internet connection, and a quality headset
• Thorough in your checks, dependable in your follow-up, and comfortable owning your own workload
• Strong communication skills and quick to apply feedback

Preferred Skills

• Experience in appointment setting, lead qualification, cold calling, or customer service
• Hands-on experience with Salesforce or another CRM
• Familiarity with HoneyBook or QuickBooks
• HR background or familiarity with HR terminology
• Experience using ChatGPT, Claude, or other AI tools for drafting and research
• Background in professional services, calendar coordination, or LinkedIn and social media research
• Confident carrying several tasks and priorities at once, with a system to keep each one from slipping

Why Join Us

Join a growing HR consulting practice at an exciting stage, where your work directly shapes how we reach and serve new clients. We offer a supportive, flexible working environment with clear guidance and plenty of room to build your skills in HR and client relations. As the business grows, your role can grow with it.