HR Admin and Appointment Setter

vamasters, Inc.; Naga; A distancia; PHP 167.000 - 301.000; Jornada completa

Descripción de la vacante

vamasters, Inc. is seeking an HR Admin and Appointment Setter to help small businesses and nonprofits with HR support. You will research prospects, perform warm outreach, qualify leads, and book discovery calls while keeping our CRM and calendars organized.

The ideal candidate communicates clearly in English, has a professional phone presence, and can follow a script while learning HR concepts. You will use Gmail, Google Calendar, Salesforce, and QuickBooks as needed.

Formación

• Clear, confident spoken and written English.
• Professional phone presence with active listening.
• Ability to follow a script naturally while adapting to conversations.
• Strong judgment and confidentiality regarding HR/legal data.
• Familiarity with Gmail, Google Calendar, and Google Sheets or Excel; quick learner.

Responsabilidades

• Research prospects and identify decision-makers among small businesses and nonprofits.
• Make warm outreach calls using an approved script and follow up.
• Qualify leads with active listening and context clues.
• Schedule and confirm discovery calls; manage calendars and reminders.
• Record notes and lead status in Salesforce; maintain clean lists.
• Coordinate Gmail inbox and HoneyBook workflows.
• Prepare weekly progress reports and join weekly video check-ins.
• Assist with onboarding follow-ups and basic QuickBooks records.

Conocimientos

Clear spoken English

Professional phone presence

Active listening

Follow a script

Confidentiality

Video meeting etiquette

Attention to detail

Adaptability

Time management

Herramientas

Salesforce

HoneyBook

QuickBooks

Gmail

Google Calendar

Google Sheets

Excel

AI drafting tools

Descripción del empleo

Job Summary:

Warm calls open doors for small businesses and nonprofits that need HR help, and a warm, confident HR Admin and Appointment Setter with strong admin skills will make them. You will research prospects, make friendly outreach calls, qualify leads, and book discovery calls, while keeping our CRM, calendar, and prospect lists organized. A candidate who is comfortable on the phone, follows through on details, and is eager to learn more about HR as they grow with us is the ideal fit.

Key Responsibilities:

- Research small and growing businesses and nonprofits that match our ideal client profile and identify the right decision-makers

- Make warm, professional introductory and follow-up calls using an approved conversational script

- Listen actively, ask thoughtful questions, and use context clues to qualify leads

- Schedule and confirm discovery calls, and manage Google Calendar availability, reminders, rescheduling, and conflicts

- Record detailed call notes, lead status, and next steps in Salesforce

- Keep prospect lists clean in Google Sheets or Excel, remove duplicates, and track all outreach

- Support Gmail inbox coordination and HoneyBook inquiry and appointment workflows

- Use AI tools such as ChatGPT and Claude for approved drafting and research, always verifying output and protecting confidential information

- Prepare clear weekly reports and join a weekly video check-in to share progress

- Take on additional support as the role grows, including client onboarding follow-ups, newsletter scheduling, referral-partner follow-up, and basic QuickBooks record organization

Mandatory Skills:

- Clear, confident spoken and written English

- Friendly, professional phone presence with strong active listening skills

- Ability to follow a script naturally while adapting to each conversation

- Sound judgment, including knowing when to elevate questions instead of giving HR, legal, tax, or accounting advice

- Comfortable with Gmail, Google Calendar, and Google Sheets or Excel, or able to learn them quickly

- Strong respect for confidentiality and data privacy

- Professional video meeting etiquette

- Quiet calling space, reliable internet connection, and a quality headset

- Attentive to the fine print, steady in delivery, and at ease working without close direction

- Strong communication skills and quick to apply feedback

Preferred Skills:

- Experience in appointment setting, lead qualification, cold calling, or customer service

- Hands-on experience with Salesforce or another CRM

- Familiarity with HoneyBook or QuickBooks

- HR background or familiarity with HR terminology

- Experience using ChatGPT, Claude, or other AI tools for drafting and research

- Background in professional services, calendar coordination, or LinkedIn and social media research

- Able to hold several tasks and priorities in view at once and advance each in turn

Why Join Us:

Join a growing HR consulting practice at an exciting stage, where your work directly shapes how we reach and serve new clients. We offer a supportive, flexible working environment with clear guidance and plenty of room to build your skills in HR and client relations. As the business grows, your role can grow with it.