Home-Based Admin Assistant

LE0002 DCX PH Inc.; Metro Manila; Hybrid; PHP 335,000 - 391,000; Full time

Benefits offered by this job

Salary packages

Work-from-home

Equipment supplied

Internet stipend

HMO coverage

PTO credits

Live events

Employee training

Growth culture

Job summary

DCX stands out as a leading BPO (Business Process Outsourcing) company that takes pride in assisting growth-focused small and medium-sized businesses across the United States to discover the perfect global talent to enhance their teams.

If you are adaptable, proactive, and detail-oriented, you may be a great fit for our home-based Admin Assistant role providing executive-level support and ensuring smooth operations.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field.
• 1–3 years of proven executive support experience.
• Strong English communication, both written and verbal.
• Willingness to work overnight/US hours.
• Proficient with MS Office and ability to learn new software.
• Experience with project management tools.

Responsibilities

• Calendar management for the executive's schedule.
• Meeting coordination, agendas, minutes, and follow-ups.
• Travel arrangements for executives and visiting partners.
• Documentation and reporting of important files and records.
• Project support with data gathering and reporting.
• Relationship management with clients and stakeholders.
• General office administration and ad hoc tasks.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Problem solving

Confidentiality

Education

Bachelor's degree in Business Administration, Communications, or related field

Tools

Microsoft Office Suite

Project management tools

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. The DCX Client Services Home-Based Admin Assistant will be the key player in supporting the executives' day-to-day by providing executive-level administrative support and ensuring smooth operations within the organization. With a focus on multitasking and attention to detail, you will have the opportunity to work on a variety of projects and be a key member of our client's team. If you are adaptable, smart, proactive, and flexible, then this role is for you!

REQUIRED CORE COMPETENCIES

• Outstanding organizational and time management skills
• Excellent attention to detail and accuracy
• Strong interpersonal skills and ability to communicate effectively
• A proactive approach to problem-solving with strong decision-making skills
• Ability to maintain confidentiality of information related to the company and its employees

WHAT YOU WILL DO

• Calendar management: Organizing and managing the executive's schedule, including setting up meetings, appointments, and events.
• Meeting coordination: Scheduling, preparing for, and attending meetings. This includes creating and distributing agendas, taking minutes, and following up on action items to ensure deadlines are met.
• Travel arrangements: Booking and coordinating travel arrangements, including flights, accommodation, and ground transportation, for the executive and sometimes for visiting clients or partners.
• Documentation and reporting: Managing, organizing, and maintaining important documents, files, and records. You may also be responsible for compiling and formatting materials for presentations or reports.
• Project support: Assisting with various projects by gathering data and preparing reports or presentations as needed. You may also be involved in coordinating project timelines and ensuring tasks are on track.
• Relationship management: Building and maintaining positive relationships with clients, partners, and key stakeholders.
• Office administration: Assisting with general administrative tasks. Ad hoc tasks aligned with those mentioned above.

WHAT WE LOOK FOR

• Education: Bachelor's degree in Business Administration, Communications, or a related field.
• Experience: 1-3 years of proven experience as an Executive Assistant, Executive Assistant for a C-Suite level report, or other relevant administrative support experience.
• Language Proficiency: Strong verbal, written, and English communication skills.
• Working schedule: Ability to work overnight/graveyard shifts in Philippine time or within US operating hours.
• Technical Skills: Proficient with Microsoft Office Suite or equivalent software, with the ability to learn new or updated software.
• Industry Specific Software/Knowledge: Exposure to project management tools.
• Someone who is highly organized, proactive, and detail-oriented Ability to function well in a high-paced and, at times, stressful environment. Ability to organize a daily workload by priorities.

WHAT WE OFFER

Salary Range: Php 30,000- Php 35,000

Job Type: Full-time

Work Shift: 8:00 AM - 5:00 PM CST (USA)

Workdays: Monday through Friday (USA)

Benefits of working with us:

• Industry-leading salary packages
• Permanent work-from-home setup
• Company equipment provided
• Internet stipends upon regularization
• HMO Coverage
• PTO credits and service incentive leaves
• Major spring and winter company live events
• Monthly employee appreciation virtual events
• Company-provided career skills training courses
• A company culture focused on your personal and professional growth

WHO WE ARE

DCX stands out as a leading BPO (Business Process Outsourcing) company that takes pride in assisting growth-focused small and medium-sized businesses across the United States to discover the perfect global talent to enhance their teams. At DCX, our core beliefs center around fostering growth and making hiring easy. We are dedicated to helping business owners, executives, and industry leaders, primarily within the promotional products industry, in their search for superstar team members. If you are on the lookout for a company that values growth and places a strong emphasis on its people-centered culture, then DCX is the place for you. As we say around here, LET'S GROW! If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! DCX is an industry leading, offshore BPO company. We help ambitious US businesses grow and scale by equipping them with highly trained global talent, designed to help them overcome hiring challenges and add that much-needed layer of support for their team.