HOA Coordinator

Virtuale Staffing; Leyte; On-site; PHP 279,000 - 446,000; Full time

Job summary

Virtuale Staffing provides administrative support to the HOA team in Leyte by managing documentation, routing correspondence, and maintaining community records to ensure smooth daily operations.

The role requires at least 2 years in admin support, proficiency with Microsoft Office 365 and Google Workspace, and strong organizational and communication skills, with careful handling of legal and financial documents.

Qualifications

• At least 2 years of administrative support experience, preferably in property management, real estate, or HOA administration.
• Proficient in Microsoft Office 365 and Google Workspace.
• Strong organizational and multitasking skills in a fast-paced environment.
• Excellent written and verbal communication skills.
• Detail-oriented, with the ability to handle legal, financial, and compliance-related documentation accurately.

Responsibilities

• Manage documentation and routing of correspondence for the HOA team.
• Maintain community records and track compliance.
• Coordinate with internal departments to ensure smooth daily operations.
• Support account reconciliation activities and financial recordkeeping.
• Monitor community concerns and ensure effective communication.

Skills

Administrative support

Property management

Real estate

HOA administration

Communication skills

Organizational skills

Tools

Microsoft Office 365

Google Workspace

Job description

Provides administrative support to the HOA team by managing documentation, processing and routing correspondence, maintaining community records, tracking compliance and architectural requests, and coordinating with internal departments to ensure smooth daily operations. Supports account reconciliation activities, monitors community-related concerns, and helps maintain service levels through accurate recordkeeping, strong organization, and effective communication.

Qualifications:

• At least 2 years of administrative support experience, preferably in property management, real estate, or HOA administration.
• Proficient in Microsoft Office 365 and Google Workspace.
• Strong organizational and multitasking skills in a fast-paced environment.
• Excellent written and verbal communication skills.
• Detail-oriented, with the ability to handle legal, financial, and compliance-related documentation accurately.