HOA Accounting Specialist — Vantaca Expert

ExecAssist Business Process Outsourcing Services; Manila; On-site; PHP 600,000 - 840,000; Full time

Job summary

ExecAssist Business Process Outsourcing Services seeks a detail-driven Community Association Accountant to manage books for a portfolio of U.S. HOAs in Vantaca. You will own data validation, reconciliations, budgeting support, and delivering clean books to the operations team.

You will guide association takeovers, perform monthly reconciliations, and generate financial packages including balance sheets and income statements. A precise, process-oriented approach is essential.

Qualifications

• 3+ years of accounting experience with U.S. homeowners or community associations.
• Day-to-day Vantaca experience is a must.
• Background in association takeovers, transition accounting or data migration is a strong plus.
• Solid command of bank reconciliations, general ledger review and financial statement preparation.
• Working knowledge of budgeting, forecasting, accounts payable and accounts receivable.
• A sharp eye for detail and a methodical approach to problem solving.

Responsibilities

• New Association Takeovers: Lead accounting side by collecting records from outgoing management company and loading data into Vantaca, ensuring opening balances tie out.
• Bank and GL Reconciliations: Reconcile operating and reserve accounts monthly, review GL activity and resolve variances.
• Monthly Financials: Produce balance sheets, income statements, and supporting schedules for each association.
• Budgets and Forecasts: Support annual budget process, build forecasts, report on budget vs. actual.
• Day-to-Day Association Accounting: Process assessments, payables, receivables and homeowner ledger activity in Vantaca.
• Pre-Handoff Review: Check records for accuracy and clear open items before handoff to operations team.
• Cross-Team Coordination: Coordinate with outgoing management companies and internal teams to obtain missing records.
• Audit-Ready Records: Keep files organized and ready for review at any time.

Skills

Attention to detail

Budgeting & forecasting

Analytical thinking

Transition accounting

Tools

Vantaca

Accounting software

Job description

ExecAssist Business Process Outsourcing Services seeks a detail-driven Community Association Accountant to manage books for a portfolio of U.S. HOAs in Vantaca. You will own data validation, reconciliations, budgeting support, and delivering clean books to the operations team.

You will guide association takeovers, perform monthly reconciliations, and generate financial packages including balance sheets and income statements. A precise, process-oriented approach is essential.