Community Association Accountant (Vantaca)

ExecAssist Business Process Outsourcing Services; Manila; On-site; PHP 600,000 - 840,000; Full time

Job summary

ExecAssist Business Process Outsourcing Services seeks a detail-driven Community Association Accountant to manage books for a portfolio of U.S. HOAs in Vantaca. You will own data validation, reconciliations, budgeting support, and delivering clean books to the operations team.

You will guide association takeovers, perform monthly reconciliations, and generate financial packages including balance sheets and income statements. A precise, process-oriented approach is essential.

Qualifications

• 3+ years of accounting experience with U.S. homeowners or community associations.
• Day-to-day Vantaca experience is a must.
• Background in association takeovers, transition accounting or data migration is a strong plus.
• Solid command of bank reconciliations, general ledger review and financial statement preparation.
• Working knowledge of budgeting, forecasting, accounts payable and accounts receivable.
• A sharp eye for detail and a methodical approach to problem solving.

Responsibilities

• New Association Takeovers: Lead accounting side by collecting records from outgoing management company and loading data into Vantaca, ensuring opening balances tie out.
• Bank and GL Reconciliations: Reconcile operating and reserve accounts monthly, review GL activity and resolve variances.
• Monthly Financials: Produce balance sheets, income statements, and supporting schedules for each association.
• Budgets and Forecasts: Support annual budget process, build forecasts, report on budget vs. actual.
• Day-to-Day Association Accounting: Process assessments, payables, receivables and homeowner ledger activity in Vantaca.
• Pre-Handoff Review: Check records for accuracy and clear open items before handoff to operations team.
• Cross-Team Coordination: Coordinate with outgoing management companies and internal teams to obtain missing records.
• Audit-Ready Records: Keep files organized and ready for review at any time.

Skills

Attention to detail

Budgeting & forecasting

Analytical thinking

Transition accounting

Tools

Vantaca

Accounting software

Job description

Role Overview

We're looking for a detail-driven Community Association Accountant who works confidently in

Vantaca to own the books for a portfolio of U.S. HOAs. A big part of the role is bringing new associations on

board: validating the data that comes over, keeping reconciliations and reports accurate, supporting

budgets, and handing clean books to the operations team.

What You'll Do

• New Association Takeovers: Lead the accounting side of incoming associations by collecting records from the outgoing management company, loading owner balances and financial data into Vantaca, and confirming every opening balance ties out.
• Bank and GL Reconciliations: Reconcile operating and reserve accounts every month, review general ledger activity, and track down variances until they are resolved.
• Monthly Financials: Produce balance sheets, income statements and supporting schedules for each association's financial package.
• Budgets and Forecasts: Support the annual budget process, build forecasts, and report on budget versus actual results.
• Day-to-Day Association Accounting: Process assessments, payables, receivables and homeowner ledger activity in Vantaca.
• Pre-Handoff Review: Check records for accuracy and clear open items before an association moves to the operations team.
• Cross-Team Coordination: Partner with outgoing management companies and internal teams to request missing records and settle accounting questions.
• Audit-Ready Records: Keep files complete, well organized and ready for review at any time.

What You Bring

• 3+ years of accounting experience with U.S. homeowners or community associations.
• Day-to-day Vantaca experience is a must.
• Background in association takeovers, transition accounting or data migration is a strong plus.
• Solid command of bank reconciliations, general ledger review and financial statementpreparation.
• Working knowledge of budgeting, forecasting, accounts payable and accounts receivable.
• A sharp eye for detail and a methodical approach to problem solving.