Medical Executive Assistant

InboxZeroVA; Philippines; Remote; PHP 279,000 - 446,000; Full time

Job summary

InboxZeroVA is seeking a highly organized Medical Executive Assistant to support a growing healthcare practice. This role blends medical administrative tasks with executive support, ideal for someone who enjoys creating efficient systems and professional communication.

The position involves patient intake, calendar management, data entry, and HIPAA-compliant record-keeping in a remote setting. Strong English skills and independent work ethic are essential.

Qualifications

• Experience as Medical Virtual Assistant or EA in healthcare admin.
• Excellent verbal and written English communication.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Tech-savvy and quick learner of new software.
• Professional, reliable, and able to work independently.

Responsibilities

• Answer and manage inbound phone calls professionally.
• Handle documentation, forms, and data entry with accuracy.
• Manage patient intake, onboarding, and registration.
• Organize and improve office systems, workflows, and administrative processes.
• Provide executive support including calendar management and meeting coordination.
• Assist with daily operational tasks.
• Maintain confidential records and HIPAA compliance.
• Coordinate with patients, providers, and internal teams.

Skills

Excellent verbal and written English

Strong organizational and time–manager

Attention to detail

Multi-tasking in fast-paced env

Tech-savvy and quick learner

Independent and professional

Tools

EMRs/EHRs

Job description

About the Role

We're looking for a highly organized and proactive Medical Executive Assistant to support a growing healthcare practice. This role combines medical administrative work with executive support, making it ideal for someone who thrives in a fast-paced environment, communicates professionally, and enjoys creating efficient systems.

If you're detail-oriented, dependent, and passionate about delivering excellent administrative support, we'd love to hear from you.

Key Responsibilities

• Answer and manage inbound phone calls professionally and courteously.
• Handle administrative documentation, forms, and data entry with accuracy.
• Manage patient intake, onboarding, and registration processes.
• Organize and improve office systems, workflows, and administrative processes.
• Provide executive administrative support, including calendar management, scheduling, and meeting coordination.
• Assist with daily operational and administrative tasks.
• Maintain accurate records while ensuring confidentiality and HIPAA compliance.
• Coordinate with patients, providers, and internal team members as needed.

Qualifications

• Previous experience as a Medical Virtual Assistant, Executive Assistant, Administrative Assistant, or similar role.
• Excellent verbal and written English communication skills.
• Strong organizational and time management abilities.
• High attention to detail and accuracy.
• Comfortable handling multiple priorities in a fast-paced environment.
• Tech-savvy and able to quickly learn new software and systems.
• Professional, reliable, and able to work independently.

Preferred Qualifications

• Experience working with U.S. healthcare providers.
• Familiarity with EMRs/EHRs and medical scheduling platforms.
• Experience handling patient communications.
• Previous remote work experience.

What We're Looking For

• Exceptional communication skills
• Strong critical thinking and problem-solving abilities
• High level of initiative and ownership
• Excellent organizational skills
• Ability to improve processes and workflowsPositive, team-oriented attitude