HC Operations & Talent Acquisition Associate - Day Shift/Onsite

Quess Philippines Corp.; Makati; On-site; PHP 300,000 - 500,000; Full time

Job summary

Quess Philippines Corp. is seeking a driven HC Operations & Talent Acquisition professional with 1-3 years of experience.

You will own end-to-end recruitment, onboarding logistics, payroll coordination with a payroll vendor, and vendor management within a fast-paced environment. This role blends HR operations with accounts payable support, emphasizes data-driven decision making, and encourages exploring AI tools to automate processes.

Qualifications

• Bachelor's degree in Business Administration, HR, Finance, or related field.
• 1-3 years in a generalist HR role with exposure to recruitment.
• Experience with payroll processing and vendor management.

Responsibilities

• Own end-to-end recruitment for assigned roles: job postings, sourcing, resume screening, and interview scheduling.
• Build and maintain a healthy, responsive candidate pipeline in partnership with hiring managers across departments.
• Manage full onboarding logistics for new hires, ensuring all paperwork, accounts, and equipment are ready before Day 1.
• Continuously refine sourcing channels and recruitment processes to improve time-to-hire and candidate quality.
• Process payroll accurately and on time in coordination with the external payroll vendor, including timekeeping verification and resolving employee payroll/benefits queries.
• Own vendor management end-to-end: build strong vendor relationships, negotiate terms, and track contracts, renewals, and payments.
• Oversee facility management, ensuring the office is safe, well-maintained, and coordinated with building management on any issues.
• Support the Finance team with accounts payable: verifying vendor invoices and processing local payments accurately and on time.
• Identify manual or inefficient HR, recruitment, or AP processes and propose automation or AI-tool-based solutions.
• Work closely with all departments within FLIN Philippines to support their day-to-day recruitment, HR, and administrative needs.

Skills

Recruitment

Payroll processing

Vendor management

Data & analytics

AI tools usage

Education

Bachelor's degree in Business Administration / HR / Finance

Tools

Excel

Job description

About the role

We are looking for a driven and versatile HC Operations & Talent Acquisition professional with 1-3 years of experience. This role has a strong focus on talent acquisition and recruitment, combined with core HR operations (payroll processing, vendor management, general affairs) and accounts payable support for the Finance team. It's built for someone with a builder mindset who is comfortable with data, vendor negotiations, multi-tasking, and applying AI tools to solve everyday operational problems. This is a growth-track position: depending on performance and individual interest, the successful candidate may later transition into a business-facing role such as Sales or Credit Underwriting.

Key responsibilities

• Own end-to-end recruitment for assigned roles: job postings, sourcing, resume screening, and interview scheduling.

• Build and maintain a healthy, responsive candidate pipeline in partnership with hiring managers across departments.

• Manage full onboarding logistics for new hires, ensuring all paperwork, accounts, and equipment are ready before Day 1.

• Continuously refine sourcing channels and recruitment processes to improve time-to-hire and candidate quality.

• Process payroll accurately and on time in coordination with the external payroll vendor, including timekeeping verification and resolving employee payroll/benefits queries.

• Own vendor management end-to-end: build strong vendor relationships, negotiate terms, and track contracts, renewals, and payments.

• Oversee facility management, ensuring the office is safe, well-maintained, and coordinated with building management on any issues.

• Support the Finance team with accounts payable: verifying vendor invoices and processing local payments accurately and on time.

• Identify manual or inefficient HR, recruitment, or AP processes and propose automation or AI-tool-based solutions.

• Work closely with all departments within FLIN Philippines to support their day-to-day recruitment, HR, and administrative needs.

About you

• Bachelor's degree in Business Administration, Human Resources, Finance/Accounting, or a related field from a reputed college.

• 1-3 years of experience in a generalist HR role, with meaningful exposure to recruitment or talent acquisition.

• Experience with payroll processing and vendor management is highly valued.

• Fintech, banking, or consultancy background preferred.

• Startup or fast-paced work experience is a plus.

• Recruitment and candidate sourcing across multiple channels.

• Vendor management and negotiation.

• Payroll processing and HR administration.

• Comfortable working with data and Excel/reporting.

• Practical use of AI tools (e.g., ChatGPT, Claude, Gemini) to automate and get work done faster.